Program Coordinator I

Texas A&M University System • Houston, TX

50d

About The Position

The Program Coordinator I, at The School of Engineering Medicine at Texas A&M University, under general supervision, coordinates the planning, development and implementation of the undergraduate medical education Pre-clerkship curriculum within the EndMed program. This position serves as a central liaison between the Engineering Medicine (EnMed) and Medicine pre-clerkship programs, ensuring coordinated communication, accurate scheduling, and consistent course logistics across both areas.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of experience in office administration or program coordination.

Nice To Haves

• Five years of experience in medical education coordination.
• Experience in health services, biomedical engineering, or Pre-clerkship medical education.
• Experience with learning management systems (e.g., Canvas, Laserfiche).
• Experience working with interdisciplinary teams in higher education settings.

Responsibilities

• Coordinate course scheduling, classroom logistics, and session setup for assigned pre-clerkship courses.
• Serve as the primary contact for course directors, faculty, and students regarding scheduling, materials, and course updates.
• Manage and distribute course materials, assessments, and evaluations using the learning management system (Canvas).
• Track course deliverables, timelines, and faculty assignments to ensure compliance with accreditation and curriculum requirements.
• Assist in coordinating/proctoring OSCEs, NBME exams, and other assessment activities.
• Collaborate with the other coordinators to standardize pre-clerkship administrative processes.
• Serve as a backup for other pre-clerkship courses as needed to ensure continuity of course operations and coverage during absences or high-volume periods.
• Coordinate the planning and execution of interdisciplinary blended learning sessions.
• Support engineering faculty with course planning and execution.
• Build and manage engineering course shells and documentation within Canvas.
• Assist with building, loading, and proctoring examinations.
• Track course deliverables, timelines, and faculty assignments and ensure compliance with curriculum requirements.
• Coordinate course scheduling, classroom logistics, and session setup for assigned courses.
• Assists with student schedules, documentation, evaluations, assessments, and timely grade submissions.
• Communicate with ENMED offices in regard to students progression and professionalism
• Assist with the scheduling, communication, and documentation for EnMed events.
• Assists with student schedules, documentation, evaluations, assessments, and timely grade submissions.
• Compile and maintain data to support the programmatic outcomes and accreditation compliance (LCME) process.
• Maintain confidentiality in accordance with all FERPA and HIPAA regulations.
• Support fiscal documentation processes.
• Support continuous improvement initiatives to strengthen the alignment between engineering and medical education

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level