Program Coordinator I

Texas A&M University System-posted 2 days ago

Full-time • Entry Level

Houston, TX

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The Program Coordinator I, at The School of Engineering Medicine at Texas A&M University, under general supervision, coordinates the planning, development and implementation of the undergraduate medical education Pre-clerkship curriculum within the EndMed program. This position serves as a central liaison between the Engineering Medicine (EnMed) and Medicine pre-clerkship programs, ensuring coordinated communication, accurate scheduling, and consistent course logistics across both areas.

Coordinate course scheduling, classroom logistics, and session setup for assigned pre-clerkship courses.
Serve as the primary contact for course directors, faculty, and students regarding scheduling, materials, and course updates.
Manage and distribute course materials, assessments, and evaluations using the learning management system (Canvas).
Track course deliverables, timelines, and faculty assignments to ensure compliance with accreditation and curriculum requirements.
Assist in coordinating/proctoring OSCEs, NBME exams, and other assessment activities.
Collaborate with the other coordinators to standardize pre-clerkship administrative processes.
Serve as a backup for other pre-clerkship courses as needed to ensure continuity of course operations and coverage during absences or high-volume periods.
Coordinate the planning and execution of interdisciplinary blended learning sessions.
Support engineering faculty with course planning and execution.
Build and manage engineering course shells and documentation within Canvas.
Assist with building, loading, and proctoring examinations.
Track course deliverables, timelines, and faculty assignments and ensure compliance with curriculum requirements.
Coordinate course scheduling, classroom logistics, and session setup for assigned courses.
Assists with student schedules, documentation, evaluations, assessments, and timely grade submissions.
Communicate with ENMED offices in regard to students progression and professionalism
Assist with the scheduling, communication, and documentation for EnMed events.
Assists with student schedules, documentation, evaluations, assessments, and timely grade submissions.
Compile and maintain data to support the programmatic outcomes and accreditation compliance (LCME) process.
Maintain confidentiality in accordance with all FERPA and HIPAA regulations.
Support fiscal documentation processes.
Support continuous improvement initiatives to strengthen the alignment between engineering and medical education

Bachelor’s degree or equivalent combination of education and experience.
Two years of experience in office administration or program coordination.

Five years of experience in medical education coordination.
Experience in health services, biomedical engineering, or Pre-clerkship medical education.
Experience with learning management systems (e.g., Canvas, Laserfiche).
Experience working with interdisciplinary teams in higher education settings.

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees

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