Program Coordinator I
About The Position
Provides administrative programmatic support to the SAS – Department of German, Russian, and East European Languages and Literatures and all affiliated programs, by coordinating the administration of programs, projects, departmental operations, and/or processes, and management of the preparation and control of records, statistics, reports and documents. The Program Coordinator I prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for the department. The administrative support and oversight includes fiscal management, procurement, expense reimbursement, course scheduling, and human resources/academic personnel related processes and transactions. Schedules appointments, arranges and coordinates logistics for events and meetings. Creates and disseminates departmental communications, informational and marketing materials, and manages departmental listservs and databases. Provides office administrative support to the department chair. Processes various administrative documents and data. Completes other work consistent with a broad understanding of the mission, vision, role, and goals of the administrative, academic, or research unit, and the tasks and responsibilities of the Program Coordinator in the achievement of unit goals. May assist in basic unit supporting research activities, perform some fiscal support functions, and/or serve as liaison within and outside unit. Works independently with minimal supervision, within established work parameters, with few direct instructions. Carries out routine and non-routine tasks with occasional review of work outputs by supervisor. Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of departmental administration.
Nice To Haves
- Website content management software
- Understanding and application of University policies including but not limited to Procurement, and Travel and Expense Reimbursement
- Familiarity with Rutgers systems including but not limited to HCM , Procurement, and Visa request
Responsibilities
- Coordinates the administration of programs, projects, departmental operations, and/or processes
- Manages the preparation and control of records, statistics, reports and documents
- Prioritizes work, resolves routine conflicts and issues
- Prepares and implements administrative guidelines and procedures for the department
- Provides administrative support and oversight including fiscal management, procurement, expense reimbursement, course scheduling, and human resources/academic personnel related processes and transactions
- Schedules appointments, arranges and coordinates logistics for events and meetings
- Creates and disseminates departmental communications, informational and marketing materials
- Manages departmental listservs and databases
- Provides office administrative support to the department chair
- Processes various administrative documents and data
- Assists in basic unit supporting research activities
- Performs some fiscal support functions
- Serves as liaison within and outside unit
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
