Program Coordinator I P9

Texas A&M University System • Bryan, TX

1d

About The Position

The Program Coordinator I supports faculty and students in developing, delivering, and evaluating the Pre-Clerkship curriculum under the supervision of the Program Manager and guidance of senior coordinators. Responsibilities include managing course content in Canvas, updating calendars and schedules, reserving rooms or creating Zoom sessions, and serving as a liaison among course directors, faculty, students, and staff within Pre-Clerkship and across the College of Medicine.

Requirements

• Bachelor’s degree or any equivalent combination of training and experience
• Two (2) years of work experience in program coordination in education or related areas.

Nice To Haves

• Bachelor’s degree
• Four years work experience in program coordination in education
• Experience in health services and/or pre-clerkship medical education
• Experience as clerical or administrative assistance staff
• Experience with learning management systems – Canvas
• Experience collaborating with individuals and communities in a higher education and/or medical setting

Responsibilities

• Pre-Clerkship Coordination Arranging room reservations, scheduling Zoom sessions
• Attending relevant meetings as related to assigned courses
• Coordinating small group facilitators, lecturers, panelists when applicable and proctors for exams
• Coordinating with Office of Academic Technology and Office of Evaluation and Assessment
• Maintaining the learning management system
• Managing the scheduling of Pre-Clerkship team meetings and trainings (Huddles, PCC, etc.) as related to assigned course
• Providing support related to course sessions, exams, training sessions
• Serving as primary administrative liaison with course co-directors, faculty, and students
• Pre-Clerkship Program Support Alerts appropriate departments officials of issues/questions
• Attends committee meetings (as assigned)
• Attends Pre-Clerkship meetings, retreats, and professional training sessions
• Completes any research requests regarding Pre-Clerkship as directed by the Program Manager and Assistant Dean of Pre-Clerkship
• Coordinates responses for program information requests received via email and/or phone
• Disseminates information and/or responses to appropriate personnel
• Greets incoming guests and assist as needed
• Serves as back-up for other Pre-Clerkship Coordinators
• Pre-Clerkship Attendance Support Maintains up-to-date record of absence and late arrival requests
• Oversees processing of absences and late arrival requests for Pre-Clerkship students
• Reviews absences in the Laserfiche portal and process requests within 48-hours of submission
• Serves as a processor for absence and late arrival requests for Pre-Clerkship students
• Pre-Clerkship Onboarding Support Oversees the onboarding and welcome of new PCT (BCS) employees

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level