Program Coordinator I

State of North Carolina

20h • $50,000

About The Position

The NC Department of Administration is the business manager for North Carolina state government. The department oversees Government Operations such as building construction, purchasing and contracting for goods and services, maintaining facilities, managing state vehicles, acquiring and disposing of real property, and operating auxiliary services such as courier mail delivery and the sale of state and federal surplus property. Additionally, the department manages many of the state's advocacy programs that provide assistance and services to diverse segments of the state's population that have been traditionally underserved.

The North Carolina Department of Administration is seeking applicants for a Program Coordinator I (working title: Family Violence Prevention and Services Act (FVPSA) Program Coordinator) with the Division for Women and Youth. The Program Coordinator will help to ensure accountability for multiple federal funding streams awarded by the NC Division for Women and Youth to shelter and prevention programs. FVPSA Core grant funds currently support over 40 domestic violence shelters in NC providing life-saving emergency shelters, crisis lines, counseling, and victim assistance. These programs also promote coordination between different community resources, including support prevention and public awareness initiatives, making the response to violence more effective. FVPSA is administered from within the Family and Youth Services Bureau of the US Department of Health and Human Services. Grant funds are distributed monthly to program subgrantees on a reimbursement basis.

Requirements

• Competency in violence prevention and promising practices to address the needs of victims of domestic violence and/or sexual assault and their families.
• Demonstrated ability to record, compile, and analyze data with responsibility for content review, accuracy, integrity, and quality.
• Demonstrated knowledge of the principles of financial management and accounting.
• Bachelor’s degree from an appropriately accredited institution; or an equivalent combination of education and experience.

Nice To Haves

• Management prefers a Master’s degree and at least 3 years of experience in direct fiscal compliance and monitoring.
• Management also prefers: Working knowledge of Federal and State laws and regulations that govern grants management and the administration of FVPSA funding streams.
• Exceptional comfort with computers and the ability to learn new technology quickly.
• Experience with using and navigating cloud-based storage and collaborative document management.
• Ability to work within a team to plan, organize, and prioritize work to accomplish compliance with federal guidelines and W&Y standards and to meet competing deadlines.
• Well-developed written and verbal communication skills used to facilitate reporting of necessary information.
• Ability to respond to field inquiries for information, as well as questions about financial grant reporting.

Responsibilities

• Grant Compliance, Monitoring and Reporting (80%): Understand the rules of FVPSA funding sources being managed, including allowable and allocable costs, and proactively build relationships with assigned subgrantees.
• Review and approve reimbursement requests and supporting documentation to ensure accuracy and proper use of federal funds.
• Prepare and submit performance reporting and applications for new federal funding requests into grant solutions.
• Provide technical assistance, desktop monitoring, and site visits to subgrantees to ensure successful program implementation and fiscal management.
• Support the development of and assist with the implementation of awards from multiple FVPSA funding streams.
• Perform other duties as assigned.
• Reconciliation procedures (20%): This position is responsible for establishing and maintaining timely accurate reconciliation procedures to ensure all State and Federal grants related financial activity is completed.

Benefits

• Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level