UNIV - Program Coordinator I - AHEC

Medical University of South Carolina•South Park, WV

About The Position

South Carolina AHEC administers the state’s financial incentive programs for health professionals who practice in rural and underserved communities to improve the distribution of healthcare professionals statewide. The Program Coordinator reports to the Program Director of the SC AHEC Recruitment and Retention Programs, working collaboratively to document, coordinate, optimize and execute processes that support the administration of these programs. This role supports current and prospective participants in South Carolina’s Recruitment and Retention Programs and works with South Carolina’s Family Medicine Residency Programs. The South Carolina Area Health Education Consortium (AHEC) is a state agency that connects students and professionals with the tools, training and resources necessary to develop an effective healthcare workforce, with a focus on primary care in rural and underserved communities. While the SC AHEC Program Office is administratively housed at MUSC, it is a separate state agency with its own state line-item budget and some independent state reporting requirements. The SC AHEC System consists of the Program Office and four regional AHEC centers located across the state. More information about the South Carolina AHEC System is available at www.scahec.net.

Requirements

A bachelor's degree and one year relevant program experience.
Self-motivated and directed, detail-oriented professional who possess strong organizational skills with the ability to work effectively in an independent and interdependent setting
Strong project management skills and a proven track record of process improvement
Excellent writing, communication and presentation skills
Excellent customer service and stakeholder relations skills
Ability to work with diverse groups of stakeholders
Candidate must be able to work flexible schedules as needed with occasional weekend and evening requirements.
Periodic day and overnight trips to in-state and national meetings and events may be required.
Candidates must reside within commuting distance of our Charleston, SC office.

Nice To Haves

A bachelor’s degree and two years relevant experience in a healthcare and/or workforce field
Experience in the healthcare industry preferred

Responsibilities

Serves as the point of contact for general inquiries about the South Carolina AHEC Rural Incentive and Loan Repayment Programs
Communicates and supports potential applicants and program participants throughout the application process and contract period including answering questions about program eligibility and troubleshooting application submissions through the online application portal.
Supports the programs’ application review committees convened to pre-score and prioritize applications
Organizes and supports the programs’ board meetings including drafting agendas, taking and disseminating meeting minutes, and managing meeting schedule/calendar invitations.
Assists the Director of Recruitment and Retention Programs with drafting and disseminating contracts to participants selected for funding.
Assists with the annual verification processes to confirm recipients are following contractual obligations
Presents information on programs to students, residents, and other audiences as requested
In collaboration with the AHEC Communications Team, collaborates and communicates with South Carolina’s Family Medicine residency training programs to support AHEC programs for residents and medical students including: assisting with the South Carolina state booth block at the annual Academy of Family Physicians FUTURE conference, coordinating events for medical students to learn about and network with SC family medicine residency programs, and coordinating the Family Medicine Chief Residents’ Leadership Training Conference annually.
Organizes and supports the Family Medicine Program Directors Council including drafting agendas, taking and disseminating meeting minutes, and managing calendar invitations to representatives from SC’s family medicine residency programs.
Assists with data collection and management for applicants, program participants, and program completers.
Tracks program inquiries
Conducts surveys and program evaluations as needed
Works collaboratively with the South Carolina AHEC Communications Team to ensure that program materials are maintained and up-to-date, communications adhere to AHEC’s brand guidelines and help plan marketing and promotion for SC AHEC’s Recruitment and Retention Programs.
Collaborates with AHEC Communications Team to create materials and tactics as needed to address evolving program needs.
Works collaboratively with the Recruitment and Retentions Program Director and Administrative Coordinator to assist with other program tasks as needed, including (but not limited to) processing AHEC faculty appointments or assisting with the statewide GME survey.
Manages listservs