UNIV - Program Coordinator I - Surgery: Global Surgery

Medical University of South Carolina • Charleston, SC

14d

About The Position

The Global Surgery Program Coordinator is responsible for complex logistics, supporting research initiatives, managing communications, and securing funding to advance the program's mission of improving surgical care in our state and worldwide. This position serves as the central coordinator for all aspects of a comprehensive MUSC Global Surgery Program and reports directly to the Global Surgery Director.

Requirements

• A bachelor's degree and one year relevant program experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with project management software and database management
• Knowledge of grant writing and fundraising processes
• Familiarity with social media management and website content management systems
• Experience with travel coordination and logistics planning
• Exceptional organizational and time management skills with ability to prioritize multiple competing demands
• Strong written and verbal communication skills
• Demonstrated ability to work independently and as part of a collaborative team
• Awareness of global health challenges
• Attention to detail and accuracy in documentation and reporting
• Ability to maintain confidentiality and handle sensitive information
• Problem-solving skills and adaptability in dynamic environments

Nice To Haves

• Master's degree in healthcare administration, international development, or related field preferred
• Experience in medical education or graduate medical education
• Knowledge of international travel regulations and visa processes
• Grant writing experience with successful funding track record
• Multilingual capabilities
• Experience with research coordination and IRB processes
• Background in global health

Responsibilities

• Programmatic Operations & Administrative Coordination - Organize and maintain shared drives with systematic file organization and access controls. - Coordinate Global Surgery Council meetings, including scheduling, agenda preparation, and venue arrangements. - Organize and maintain the Global Surgery Director's calendar, ensuring optimal scheduling of meetings, conferences, and program activities. - Manage faculty resource allocation and scheduling for program activities. - Document and distribute comprehensive meeting minutes to all stakeholders. - Track key program objectives, milestones, and deliverables to ensure timely completion. - Develop and maintain program databases and tracking systems.
• Travel Coordination - Partner with various clinical departments, the Office of Graduate Medical Education (GME), College of Medicine (COM), and the Center for Global Health (CGH) to coordinate travel arrangements for global surgery experiences including conferences and rotations. - Ensure compliance with institutional policies and international travel requirements. - Assist with visa applications, immunization records, and travel documentation. - Coordinate housing, transportation, and logistical arrangements as needed. - Maintain safety protocols and emergency contact procedures - Coordinate pre-departure orientations and post-mission debriefings
• Research Project & Grant Coordination - Maintain comprehensive tracking of all research projects, including project leads, timelines, and progress status. - Coordinate research meetings and ensure projects remain on schedule. - Facilitate collaboration between research teams and international partners. - Assist with IRB submissions and regulatory compliance for international research. Monitor and track research grants, including deadlines, reporting requirements, and budget management. - Assist principal investigators with grant writing, including literature reviews, budget preparation, and submission processes.
• Communication Management - Internal Communications - Oversee the timely creation and distribution of student-led newsletters, ensuring quality and consistency. - Coordinate with student editors to maintain publication schedules. - Manage internal communication channels and ensure information dissemination. - External Communications and Digital Presence - Working with the Office of Communications and Marketing and the College of Medicine Dean’s office, develop and implement social media content strategies across multiple platforms (Instagram, LinkedIn, Twitter, Facebook). - Ensure alignment with institutional guidelines, MUSC branding, and program objectives. - Regularly update program website with current information, news, and resources. - Manage digital asset libraries and maintain brand consistency. - Monitor online presence and engagement metrics.
• Grant/Funding Development - Coordinate with institutional development offices for grant opportunities; identify funding opportunities from industry partners, foundations, and governmental organizations. - Collaborate on the development of compelling grant/funding proposals for programmatic support. - Track funding opportunities and application deadlines. - Working with the Office of Institutional Advancement and Program leadership, assist with donor stewardship and recognition activities as appropriate.
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees