NP Fellowship - Program Manager

Thundermist Health • Woonsocket, RI

6d

About The Position

The Program Coordinator provides comprehensive operational, administrative, and programmatic support for the accredited Family Medicine Physician Residency Program (70% effort) and the Advanced Practice Nurse Practitioner Fellowship Programs (30% effort), including the Family Nurse Practitioner (FNP) Fellowship and Psychiatric Nurse Practitioner Fellowship . This role is central to ensuring regulatory compliance, educational coordination, recruitment, onboarding, evaluation, scheduling, and day-to-day functioning of multiple training programs across disciplines. The Program Coordinator works closely with program leadership, faculty, fellows, residents, institutional partners, and external stakeholders to ensure high-quality educational experiences and smooth program operations.

Requirements

• Bachelor’s degree and/or significant experience coordinating educational or training programs (preferably in Graduate Medical Education, Advanced Practice Education, or healthcare training programs).
• Demonstrated organizational and administrative skills in a complex, deadline‑driven environment.

Nice To Haves

• Experience supporting ACGME‑accredited residency programs.
• Experience coordinating Nurse Practitioner, Physician Assistant, or behavioral health training programs.
• Familiarity with ERAS, NRMP Match, New Innovations, MedHub, or similar educational management systems.
• Candidates who meet most but not all preferred qualifications are encouraged to apply.

Responsibilities

• Provide administrative and operational support to the Program Director, faculty, Designated Institutional Official (DIO), residents, and supervisors.
• Support compliance with ACGME Sponsoring Institution and Family Medicine specialty-specific requirements.
• Coordinate resident rotations with hospital and community partners, including tracking affiliation agreements and schedules.
• Maintain resident and faculty databases, files, licensure, credentialing, and onboarding documentation.
• Coordinate resident didactics, conferences, and required educational activities in alignment with ACGME requirements.
• Manage resident evaluation processes, including evaluations of residents, faculty, rotations, and the overall program.
• Maintain ERAS during recruitment season and coordinate all NRMP Match activities.
• Communicate with matched residents regarding onboarding, credentialing, orientation, and training requirements.
• Coordinate resident orientation, eCW training, shadowing experiences, and ongoing scheduling needs.
• Assist with preparation for ACGME site visits, internal reviews, and Sponsoring Institution oversight activities.
• Support GMEC-related documentation, reports, and data requests as needed.
• Maintain and update the residency program website and educational materials.
• Schedule and facilitate meetings for program leadership, faculty, residents, and committees.
• Plan graduation, recruitment events, and other residency-related activities.
• Provide administrative and operational support to the Program Directors, preceptors, fellows, and supervisors.
• Coordinate fellow rotations with community partners, internal and external, including tracking affiliation agreements and schedules.
• Maintain fellow databases, files, licensure, credentialing, and onboarding documentation.
• Coordinate fellowship didactics and required educational activities in alignment with the Consortium requirements for accreditation.
• Manage fellowship evaluation processes, including evaluations of fellows, preceptors, rotations, didactics, and the overall program.
• Coordinate fellow orientation, eCW training, shadowing experiences, and ongoing scheduling needs.
• Assist with preparation for Consortium site visits, internal reviews, and reaccreditation activities.
• Coordinate and schedule preceptors for all precepted clinics
• Schedule and facilitate monthly steering committee meetings, weekly debriefing meetings, additional meetings for program leadership, preceptors, fellows, and committees.
• Maintain and update the fellowship program website, SharePoint, and educational materials.
• Support Consortium-related documentation, reports, and data requests as needed.
• Plan graduation, recruitment events, and other fellow-related activities.
• Ensure alignment and coordination across residency and fellowship programs where appropriate.
• Support compliance with institutional, HR, credentialing, and payer requirements related to trainees.
• Communicate policy and procedural updates to residents and fellows.
• Provide immediate administrative support related to trainee concerns and escalation to program leadership when appropriate.
• Collaborate with HR, credentialing, IT, and clinical operations to ensure seamless trainee experiences.
• Prepare reports, tracking tools, and dashboards to support program oversight and leadership decision‑making.
• Perform other duties as assigned in support of educational programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees