Program Coordinator, Academic Outreach

MedAmerica • Elk Grove, CA

14d • $27 - $34 • Remote

About The Position

As a Program Coordinator-Academic Outreach, you play a vital role in our mission to improve lives. You will collaborate with the Talent Acquisition team to establish and nurture strong relationships with universities, advanced provider student training programs, residency programs, and diverse professional organizations, aiming to attract and recruit both current students and alumni. At Vituity, we know the impact you can have. Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you. The Opportunity Works with our three main student populations: Residents, PA and NP students, and Scribes. Partners with the Marketing team, Learning and Development Team, and Meetings and Events team to develop and implement recruiting events which help to communicate Vituity as an employer of choice and highlight the employer brand. Attends and helps coordinate our larger resident recruiting events including: Spring Symposia Resident Track, Scribe Day, and Senior Residents’ Weekend. Attends and helps to coordinate events for our Scribe Alumni with the Manager of Talent Acquisition. Supports the Residency dinner program through: Partners with Recruiters on coordination of event dinners. Creates residency dinner flyers. Collects leads cultivated from recruiting dinners for recruiter follow up. Maintains cost information necessary to determine event ROI. Assists with tracking and reporting of Resident Early Sign-On Bonus recipients: Serves as the recruiting administrative support contact for our rapidly expanding EMPA Fellowships. Coordinate and conduct mini phone screens of EMPA Fellow Candidates for our four fellowship sites. Coordinate the candidates from submittal stage to offer stage including processing fellowship offers. Recruiting administrative support contact for site leads at the fellowship sites and for the PA candidates Develops our ongoing relationships with Vituity PA and NP Fellowships by working with Vituity Medical Directors and Program Directors in conjunction with the Advanced Provider Director of Recruitment and Retention on our Fellowship Programs. Serves as the recruiting administrative support contact for our quarterly meetings with the EMPA Fellow Directors. Assists with setting up meetings and taking minutes for our EMPA Fellow Directors. Work closely with Director of Recruiting and Retention regarding the STAR Catalog. Supports our ongoing relationships with Vituity Residency Programs by working with Vituity Medical Directors and Program Directors in conjunction with the Director of Academic Affairs. Maintains a deep understanding of our current Vituity Residency Programs.

Requirements

• Bachelor’s degree required in related field of study required.
• 2 - 3 years of experience working in a recruiting environment with increasing responsibility required.
• High level of self-motivation and the ability to work independently, as a member of team, as well as with all types and levels of employees.
• Superb verbal and written communication skills for formal presentations.
• Outstanding listening skills with an open mind, but a decisive intuition.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Outlook).
• Ability to establish close collaboration and cooperation with peers, direct manager, hiring managers, and senior leadership.
• Ability to drive and influence decisions related to the recruiting process and recruiting initiatives.
• High energy personality, with a “can-do” spirit that is seen as approachable at all levels of the organization.
• Knowledge of basic Human Resource principles and best practices in recruiting including diversified recruiting, job posting, protected classes, internal applicants, and hiring staff.
• Results-oriented and self-starter who enjoys a challenge and is dedicated to rolling up the sleeves and getting the job done independently if required.
• Solid presentation skills, able to leverage data to influence decision making.
• Ability to be detail oriented, successful at juggling multiple priorities and exhibits a high level of customer excellence.
• Ability to be self-directed, highly organized and productive, and capable of working effectively in a fast-paced work environment.
• Ability to meet deadlines is a must.

Nice To Haves

• Experience in a client facing role preferred.
• Proficient with applicant tracking system Taleo, preferred.

Responsibilities

• Works with our three main student populations: Residents, PA and NP students, and Scribes.
• Partners with the Marketing team, Learning and Development Team, and Meetings and Events team to develop and implement recruiting events which help to communicate Vituity as an employer of choice and highlight the employer brand.
• Attends and helps coordinate our larger resident recruiting events including: Spring Symposia Resident Track, Scribe Day, and Senior Residents’ Weekend.
• Attends and helps to coordinate events for our Scribe Alumni with the Manager of Talent Acquisition.
• Partners with Recruiters on coordination of event dinners.
• Creates residency dinner flyers.
• Collects leads cultivated from recruiting dinners for recruiter follow up.
• Maintains cost information necessary to determine event ROI.
• Assists with tracking and reporting of Resident Early Sign-On Bonus recipients
• Serves as the recruiting administrative support contact for our rapidly expanding EMPA Fellowships.
• Coordinate and conduct mini phone screens of EMPA Fellow Candidates for our four fellowship sites.
• Coordinate the candidates from submittal stage to offer stage including processing fellowship offers.
• Recruiting administrative support contact for site leads at the fellowship sites and for the PA candidates
• Develops our ongoing relationships with Vituity PA and NP Fellowships by working with Vituity Medical Directors and Program Directors in conjunction with the Advanced Provider Director of Recruitment and Retention on our Fellowship Programs.
• Serves as the recruiting administrative support contact for our quarterly meetings with the EMPA Fellow Directors.
• Assists with setting up meetings and taking minutes for our EMPA Fellow Directors.
• Work closely with Director of Recruiting and Retention regarding the STAR Catalog.
• Supports our ongoing relationships with Vituity Residency Programs by working with Vituity Medical Directors and Program Directors in conjunction with the Director of Academic Affairs.
• Maintains a deep understanding of our current Vituity Residency Programs.

Benefits

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%25
• Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP, travel assistance, and identify theft included
• Wellness program
• Commuter Benefits Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees