Program Associate - Jasper Hall

Lantern Community Services Inc•New York, NY

12h•$25 - $30•Onsite

About The Position

The ideal candidate will provide ongoing, highly responsible assistance to the Program Director and social service team in a variety of different ways to support programs, development, and communications. The Program Associate is a flexible position that adapts to the presenting needs of a program.

Requirements

A high school diploma, HSE or GED required
2 years office management/admin experience or Bachelor's Degree
Possession of a valid Food Handler’s License, or the ability to obtain one within six (6) months of hire, is required.
Strong writing, communication, and organizational skills
Ability to prioritize, make appropriate decisions and judgment calls, and perform proper notifications.
Must have incredible initiative, the ability to work well under pressure, and the ability to work both independently and as part of a team to complete complex projects in a fast-paced environment.
High level of computer proficiency with proficiency in Excel and the ability to learn about new technologies and databases

Responsibilities

Assist in the planning and implementation of programs, as needed.
Manage logistics and tracking of various staff training.
Participate in regular staff meetings and other meetings as required.
Assist with ordering of equipment and supplies, as well as inventory and assessment of supplies on site.
Assist with completing and submitting purchase orders for various items needed for the program.
Assist with tracking and submitting invoices.
Provide support for the preparation and coordination of onsite events, planned trips and multiple types of meetings.
Assist with reviewing and tracking of incident reports.
Assist with creating and distributing tracking tools as well as other signage for the program.
Assist with creating and/or monitoring systems to assure funder compliance.
Maintain a strong collaborative relationship with onsite staff as well as outside providers.
Maintain working knowledge of all technological systems utilized by the program.
Assist with entering and tracking building repairs.
Assist in coordinating with building management around various projects to ensure quality and timeliness.
Assist with maintaining the building calendar as well as scheduling different onsite meetings/gatherings.
Assist with memoranda, letters, procedures, reports, and other documents as assigned.
Records minutes of on-site meetings as needed.
Assist/maintain communication materials including monthly calendars and quarterly building newsletter.