ADMINISTRATIVE PROGRAM MANAGER - BOOTH HALL

Volunteers of America Northern Rockies•Gillette, WY

2d•Onsite

About The Position

The Administrative Program Manager provides administrative, compliance, and fiscal oversight for residents under the jurisdiction of the Wyoming Department of Corrections (WDOC) and the Federal Bureau of Prisons (BOP). This position ensures accurate documentation, regulatory compliance, financial accountability, reporting integrity, and facility standards. The Administrative Program Manager works in collaboration with the Operations Program Manager to ensure effective program delivery while maintaining strict adherence to VOA, BOP, and WDOC policies and procedures.

Requirements

Bachelor's Degree in Criminal Justice, Behavioral Science or related field
One (1) years management and/or supervisory experience.
Or Four to six (4-6) years of progressive related human services work experience and At least one (1) year of supervisory experience

Nice To Haves

Knowledge of adult corrections facilities/procedures.
Five (5) years management and/or supervisory experience

Responsibilities

Participates in on-call rotation and as required.
Ensures ongoing compliance with VOA, BOP, and WDOC policies and procedures.
Conducts and documents internal audits as assigned.
Oversees completion and documentation of required facility, vehicle, and property searches for compliance purposes.
Completes weekly facility walk-throughs.
Ensures facility compliance with fire, safety, and health department standards.
Monitors resident medication audits and compliance in accordance with policy.
Serves as Grievance Manager for state and federal residents.
Serves as Departmental Hearing Officer as assigned.
Monitors written mail correspondence for residents.
Compiles and submits monthly statistical reports.
Prepares correspondence, reports, and administrative documentation for leadership and external agencies.
Documents issues and incidents and ensures reports are submitted within required timelines.
Attends meetings and records meeting minutes as required.
Codes expenditures and monitors spending against the approved monthly budget.
Assists in preparation of annual budgets.
Deposits state residents’ checks and cash; checks safes daily.
Coordinates with Sheridan to print release, withdrawal, and COMO checks.
Enters billing for clinical services.
Conducts financial orientation with new state residents.
Inventories and maintains facility-wide supplies.
Assists with new residential admissions
Prints and submits referral packets to the Program Director daily.
Sends acceptance and denial letters and maintains referral tracking logs.
Conducts employment reference checks for applicants.
Assists in recruitment, interviewing, and hiring of Security Technicians.
Assists the Director with performance management and disciplinary actions for staff.
Processes and submits payroll for Lead Security staff.
Oversees VOA vehicle maintenance, inspections, and related reporting.
Leads and delivers monthly staff training.
Supervises Lead Security Technician staff.
Coordinates Resident transportation logistics for new DOC/BOP residents with the contractors.
Collaborates with the Administrative Program Manager to ensure proper documentation, reporting, and audit readiness.
Provides direct administrative support to the Program Director.