Program Associate

Southern Seven Health Department•Ullin, IL

2d•$15 - $17•Onsite

About The Position

Provides confidential clerical, administrative, and communication support to the Head Start Service Team to ensure compliance with each service area of the Head Start program.

Requirements

Must be at least eighteen years of age AND
High School diploma or GED equivalent OR
Knowledge and appropriate use of modern office practices and procedures including computer word processing and data entry skills.
Knowledge and appropriate use of business English, spelling, and basic math computations.
Knowledge and appropriate use of telephone etiquette, clear and concise language and writing skills.
Knowledge and capable of dealing with persons of diverse socio-economic, educational, and cultural backgrounds.
Required: DCFS background/criminal check, physical, Mandated Reporter, Valid driver’s license, vehicle and automobile insurance, and DCFS licensing required courses
Strength: Lift/carry up to 25 pounds on occasion and 10 pounds frequently.
Movement: Routine: Sit, walk, or stand for prolonged periods of time; Use near visual acuity to review both written documents and text on a computer monitor; Hear and understand speech at normal room levels and on the telephone; Operate a telephone, keyboard and mouse for prolonged periods of time
Occasion: Lift horizontally and vertically, bend & stoop, push/pull, twist; Drive an automobile.

Nice To Haves

A.A.S. in Business Administration or approved related degree preferred AND
Experience as an administrative assistant and/or working in an office setting preferred
Recommended: Hepatitis B Vaccine and CPR/First Aide

Responsibilities

Completes data entry into Child Plus Net data system for service areas as assigned.
Files documentation in children’s files at the Administrative Office in accordance with guidelines and requirements.
Takes and distributes meeting minutes as needed.
Receives and distributes incoming phone calls and takes messages and forwards to the appropriate personnel.
Greets visitors and monitors who have entered or exited the building through the entrance.
Prepares a monthly Head Start newsletter to be distributed to all Head Start sites and options.
Maintains child, family, and employee confidentiality and follows procedures for reporting suspected child abuse and neglect.
Completes assigned projects within reasonable time frame as determined by his/her Supervisor.
Reports needed office equipment repair to the proper personnel.
Maintains cabinet or closet for office materials and restocks as needed.
Responsible for developing a partnership with parents and caregivers in the Head Start program and encourages each parent/caregiver to take in active role in their child’s Head Start experience.
Participates in staff meetings, center activities, and staff development.
Participates in the federal and annual program review.
Responsible for recruitment of Head Start eligible children, in coordination with other Head Start staff, for enrollment into the Head Start program.
Responsible for carrying out best practices for safety procedures concerning children, staff, families, and community individuals and for assessing current practices and finding ways and areas needing improvement.
Responsible for participating in activities and attitudes that promote positive public relations and positive image for the program and agency.
Complies and is familiar with the requirements of the policies and procedures adopted by Southern Seven Health Department as required by the Health Insurance Portability and Accountability Act (HIPAA).
Reports potential problems and concerns to his/her Supervisor.
Participates in continuing education and staff development through coaching, seminars, conferences, or work shops at personal or departmental expenses.
All related duties and responsibilities necessary to meet requirements of the Head Start program.