Program Associate, Bureau of Tuberculosis Control

City of New York • Long Island City, NY

54d

About The Position

The mission of the Bureau of Tuberculosis Control (BTBC) is to prevent the spread of tuberculosis (TB) and eliminate it as a public health problem in New York City. This role provides essential cross-cutting support for non-clinical functions within the Office of Medical Affairs. You will gain broad exposure by assisting teams involved in critical areas like drug-resistant TB case management and regulatory affairs. This position requires a highly organized, detail-oriented, and flexible individual willing to handle a variety of tasks, including essential administrative and coordination duties. The successful candidate will possess a strong work ethic, be adept at managing competing priorities, and demonstrate an eagerness to learn clinical/scientific subject matter and analytical techniques. While initial responsibilities focus on supporting team members, this role offers opportunities to contribute to data-driven public health improvements and take on progressively more complex tasks as familiarity and skills grow.

Requirements

• Exceptional attention to detail and strong organizational skills.
• Proven ability to manage multiple tasks, prioritize effectively, and adapt to changing needs in a fast-paced environment.
• Excellent written and oral communication skills for interacting with diverse internal and external stakeholders.
• High proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel).
• Demonstrated strong work ethic and reliability.
• Eagerness to learn new subject matter (clinical/scientific concepts) and technical skills.

Nice To Haves

• Advanced proficiency in Microsoft Excel.
• Experience with data manipulation, visualization, or analysis using statistical software (such as R, SAS, or SPSS) or a strong aptitude and willingness to learn these skills.
• Prior experience in a public health, healthcare, or regulatory setting is a plus.

Responsibilities

• Provide administrative and logistical support: Update and meticulously organize program protocols; prepare and manage correspondence; take clear and concise meeting minutes.
• Assist the Regulatory Affairs Coordinator: Support the preparation and review of regulatory documents (e.g., court orders); coordinate and attend meetings with legal and hospital partners, delivering documents within the city as needed.
• Support the MDR-TB coordination team: Assist with data extraction and quality assurance checks; serve as a reliable point of contact for responding to data/information requests from internal/external partners, health professionals, and hospitals.
• Ensure team coverage: Flexibly cover essential functions for team coordinators during absences, demonstrating adaptability and teamwork.
• Prepare communication materials: Create, update, and refine presentations (including basic graphics) related to program activities.
• Contribute to program development (with guidance): As experience grows, assist with developing specific projects aligned with program needs and candidate interest/abilities, under the direction of senior staff.

Benefits

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance.
• Benefits: City employees are entitled to unmatched benefits such as: o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund. o a public sector defined benefit pension plan with steady monthly payments in retirement. o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees