(On-site) Temporary Part-Time Program Assistant - Graduate Education and Life

West Virginia University

8d•Onsite

About The Position

The Office of Graduate Education and Life (OGEL) at West Virginia University is seeking applications for an on-site Temporary Part-Time Program Assistant. The incumbent is responsible for independently performing a wide range of duties in support of the Office of Graduate Education and Life. The Office of Graduate Education and Life supports graduate education at West Virginia University for approximately 6,000 graduate and professional students and 220 graduate and professional programs.

Requirements

Associate Degree in related field
A minimum of six (6) months of related experience
Any equivalent combination of related education and/or experience will be considered.
All qualifications must be met by the time of employment.

Nice To Haves

Experience with WVU information systems such as Common App, Qualtrics, Star Banner, Argos, and others is preferred but not required

Responsibilities

Fellowship Applications and Award Process
Train on Grad App and Qualtrics
Create an application tracker and monitor nominee eligibility criteria (admission decision, field of study, citizenship, contact info etc.)
Create and organize individual nomination packages (using grad app and Qualtrics)
Update reviewer tool, design review groups, distribute students to reviewers appropriately
Package Ruby eligible nominees for Trust
Update terms and conditions, letters and fellowship acceptance form
Monitor acceptance form
Send regrets emails
Filing/records
Front Line and Administrative Duties
Grad Ed email account
HRM scholarship email account
Phone
Greet office visitors
Tuition waiver inquiries
Update contacts
Utilize Banner and other information systems to research general student information
General Office Duties
Virtual New Student Orientation (January)—setting up Zoom
Grad Advising Training (if approved)—creating registration links, room reservations, staff hybrid option, monitor attendance
Spring Events (if approved)—3MT submission packaging and event support; GSAW activities
Hazel Ruby McQuain Application and Award Process
Assist with nominee solicitation
Update email list
Create an application tracker to monitor eligibility (grad acceptance, gpa, program of study) and track letters of rec
Monitor letters of rec and solicit missing letters
Update terms and conditions, letter
Package applications for committee
Send regrets emails
Filing/records