Program Assistant (Hybrid)
About The Position
SPECIFIC RESPONSIBILITIES Purchases office supplies for program and ensures that office equipment is in working order Completes time sheets for payroll Performs general administrative duties, including answering phones, word processing, filing, and faxing Reconcilies petty cash, clothing, transportation, and recreation funds Maintains billing record Complies daily census for all independence Inn programs Any other assigned tasks Provide administrative support to the mobile crisis response team(s). Answer phone calls from internal callers and external community stakeholders related to the program and participant care Take notes for multidisciplinary team meetings and case conferencing Participate in staff training and support the team in the coordination of off-site and on-site trainings/trainers QUALIFICATIONS Must be 21 years of age Prior office or clerical experience a plus High School Diploma/GED required. Associates Degree preferred 2+ year experience in human services or related field Highly organized with the ability to prioritize effectively Proficient in Microsoft Office 365, with emphasis on Excel, Word, and Outlook Proficient in video conferencing apps i.e. Zoom Ability to interact with people at all levels in a professional manner Bilingual preferred
Requirements
- Must be 21 years of age
- High School Diploma/GED required.
- 2+ year experience in human services or related field
- Highly organized with the ability to prioritize effectively
- Proficient in Microsoft Office 365, with emphasis on Excel, Word, and Outlook
- Proficient in video conferencing apps i.e. Zoom
- Ability to interact with people at all levels in a professional manner
Nice To Haves
- Prior office or clerical experience a plus
- Associates Degree preferred
- Bilingual preferred
Responsibilities
- Purchases office supplies for program and ensures that office equipment is in working order
- Completes time sheets for payroll
- Performs general administrative duties, including answering phones, word processing, filing, and faxing
- Reconcilies petty cash, clothing, transportation, and recreation funds
- Maintains billing record
- Complies daily census for all independence Inn programs
- Any other assigned tasks
- Provide administrative support to the mobile crisis response team(s).
- Answer phone calls from internal callers and external community stakeholders related to the program and participant care
- Take notes for multidisciplinary team meetings and case conferencing
- Participate in staff training and support the team in the coordination of off-site and on-site trainings/trainers
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
