Program Assistant, CYFS
About The Position
The Osborne Association serves individuals, families, and communities affected by the criminal justice system. Through our programs, we offer opportunities for people to heal from and repair harm, restore their lives, and thrive. We challenge systems rooted in racism and retribution and fight for policies and practices that promote true safety, justice, and liberation. At Osborne, we are guided by core values and shared beliefs. We honor everyone's capacity to change, celebrate our shared humanity, are united in our pursuit of justice and equity, take all possible steps to keep our commitments and advocate for people and principles with fierce and tenacious determination. We currently seek a full-time Program Assistant to join and support our Children, Youth and Family Services team! The Program Assistant provides administrative and general support to the Osborne Association’s Children, Youth and Family Services programs by providing office assistance and implementing administrative systems, procedures, and policies that support program participants and staff. Responsible for all ordering of materials, distribution of incentives, and working closely with the CYFS staff to maintain office flow. The Program Assistant also coordinates volunteer orientations and placement for the Loved Ones Link program. This position will work out of our Brooklyn office.
Requirements
- High School Diploma or equivalent
- Experience connecting people to services, providing direct support to people with criminal justice involvement.
- Have a good understanding of systems and creating systems to maximize efficiency.
- Excellent interpersonal, communications and problem-solving skills are necessary.
- Ability to operate office equipment.
- Proficiency in MS Word, Excel, Google Suite and database management.
- Basic accounting knowledge.
- Demonstrated experience in problem-solving and the ability to work with a wide range of individuals and organizations.
Nice To Haves
- Nonprofit experience is strongly preferred, with an understanding of the criminal justice environment, including mentorship or peer work
Responsibilities
- Greet individuals who are seeking assistance from Osborne programs.
- Promotes a positive image of the organization through communicating Osborne Association’s mission and programs to a variety of audiences.
- Maintains office workflow by implementing administrative systems, procedures, and policies that maximize the efficiency of office services and the quality of work products.
- Streamlines the communication process among staff by preparing meeting agenda(s)
- Supports program staff by conducting research, compiling information. Maintains a calendar of all upcoming CYFS events.
- Maintains inventory and coordinates the ordering of office supplies, equipment, and financials according to internal procedures.
- Functions as a Volunteer Coordinator for the Loved ones Link Program
- Conduct interviews/orientation for volunteers and answer all questions involving our organization, goals, and their purpose within it
- Coordinates with HR to facilitate background checks and completion of all required documentation
- Schedules all volunteers to ensure adequate coverage
- Maintains excellent records of volunteers and activities, as well as effectiveness
- In-person attendance is required to collaborate with co-workers
- This position is expected to work up to two evening shifts weekly
- Perform other duties as assigned
Benefits
- Generous benefits include four weeks of vacation, tuition reimbursement, flexible work schedule, excellent Medical, Dental, and Vision insurance, and a 403(b) plan with a company match.
- Career development through ongoing training and individual development plans.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
