Program Assistant -

BronxWorks•New York, NY

About The Position

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. Our Adolescent Development Programs provide teenagers with opportunities to develop important life skills while promoting academic achievement, career exploration, and exposure to the arts. Our middle school and high school Neighborhood Development Area Programs work year-round with students 13 to 17 years of age to ensure a smooth transition from early to late adolescence and to create a safe space for them to explore their interests. The programs operate after school and during the summer, offering: Community service opportunities Homework assistance and tutoring Leadership development Literacy and STEM enrichment Structured recreation Work readiness training

Requirements

High school diploma or equivalent credentials required, an Bachelors Degree preferred.
A minimum of one year of administrative work experience preferred.
Proficiency in English required; proficiency in a second language preferred
Strong oral and written communication, time management and organizational skills are necessary.
Proficiency in Microsoft Office suite and other standard business technology is required.

Responsibilities

Pick up and deliver packages, proposals and reports. Errands throughout the city may be required on a moment notice
Enter client and program data into computer databases and other tracking systems
Gather information needed for proposals, reports and program management including inventories , staff lesson plans, incident reports, fire drills, supply list
Ensure that client files contain required paperwork and information: applications, physicals, permission slips
Update information on community resources ( e.g., bulletin boards)
Assist in the preparation of mailings.
Provide general clerical support, including filing, faxing, word processing, typing, photocopying and sorting mail.
Answer telephones and take messages.
Report to, and meet with, supervisor on a weekly basis
Complete and sign weekly task list
Assist in the completion program reports on a monthly basis or more frequently as requires
Assist with the planning of special projects and events as assigned.
Serve dual role as Team lead/Youth Worker and Organize and facilitate workshops and activities on a needed basis
Order program supplies with the supervisors approval on a need basis
Serve as the direct liaison between Parents/Guardian, School Administration and Program Coordinator
Oversee line staff in the absence of Program Coordinator
Perform additional duties as assigned by manager.
Ensure that daily attendance sheets are provided to all Youth Workers, Instructors, Activity Specialist, Subcontractors, Guest Speakers or any facilitated activities.
Ensure that attendance is taken for each activity on a daily basis.
Ensure that attendance is submitted in the DYCD and BronxWorks Database (when available) in a timely fashion.