Program Assistant
About The Position
Responsible for processing emergency financial funding requests to eligible grant program participants. Monitors fund usage and prepares reports on an as-needed basis. This is a grant funded position. Continued employment is contingent upon grant funding. What a day of a Program Assistant looks like: Processes electronic payments and check requests for student needs using the College’s Workday system. Tracks and reports on expended funds to ensure accurate reporting in a timely manner. Assists with records keeping including tracking funding, expenses, and related departmental records. Includes development and use of a spreadsheet program. Maintains accurate records of all fund disbursements, including justification, student information, and funding amounts. Ensures that all fund disbursements and community resource requests comply with college policies and relevant guidelines. Reviews invoices for accuracy. Responds to vendor inquiries about payment. Ensures checks and other electronic payments are processed in a timely manner. Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of College or campus policy and procedures. Interacts with students both within and outside the instructional, student or academic setting in a professional and ethical manner. Provides information to the public, students, and staff regarding programs and services of a department, campus, or College. Performs other job-related duties as assigned.
Requirements
- High school diploma or GED
- One year of related experience
- Knowledge of: Microsoft Office Professional or similar application
- Family Educational Rights and Privacy Act (FERPA)
- Health Insurance Portability and Accountability Act (HIPAA)
- Skilled in: Attention to detail while maintaining effective time and task management
- Understanding and applying rules, regulations, policies and procedures
- Maintaining data in applicable federal and state financial systems
- Ability to: Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
- Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
- Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness
- Regular physical attendance required
Nice To Haves
- Knowledge of: Bookkeeping and/or Accounting principles
- Grant compliance requirements
- Skilled in: Working with a diverse student population
Responsibilities
- Processes electronic payments and check requests for student needs using the College’s Workday system.
- Tracks and reports on expended funds to ensure accurate reporting in a timely manner.
- Assists with records keeping including tracking funding, expenses, and related departmental records. Includes development and use of a spreadsheet program.
- Maintains accurate records of all fund disbursements, including justification, student information, and funding amounts.
- Ensures that all fund disbursements and community resource requests comply with college policies and relevant guidelines.
- Reviews invoices for accuracy.
- Responds to vendor inquiries about payment.
- Ensures checks and other electronic payments are processed in a timely manner.
- Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of College or campus policy and procedures.
- Interacts with students both within and outside the instructional, student or academic setting in a professional and ethical manner.
- Provides information to the public, students, and staff regarding programs and services of a department, campus, or College.
- Performs other job-related duties as assigned.
Benefits
- Potential remote or hybrid opportunities
- wellness programs, and apps related to stress management, nutrition, meditation, and more
- Leadership programs, professional learning workshops, and more
- Voluntary 403(b) and 457 plans
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
