Program Assistant

Palm Beach State College • Lake Worth, FL

28d • $17

About The Position

Responsible for processing emergency financial funding requests to eligible grant program participants. Monitors fund usage and prepares reports on an as-needed basis. This is a grant funded position. Continued employment is contingent upon grant funding.

Requirements

• High school diploma or GED
• One year of related experience
• Knowledge of: Microsoft Office Professional or similar application
• Family Educational Rights and Privacy Act (FERPA)
• Health Insurance Portability and Accountability Act (HIPAA)
• Skilled in: Attention to detail while maintaining effective time and task management
• Understanding and applying rules, regulations, policies and procedures
• Maintaining data in applicable federal and state financial systems
• Ability to: Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
• Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
• Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness
• Regular physical attendance required

Nice To Haves

• Knowledge of: Bookkeeping and/or Accounting principles
• Grant compliance requirements
• Skilled in: Working with a diverse student population

Responsibilities

• Processes electronic payments and check requests for student needs using the College’s Workday system.
• Tracks and reports on expended funds to ensure accurate reporting in a timely manner.
• Assists with records keeping including tracking funding, expenses, and related departmental records. Includes development and use of a spreadsheet program.
• Maintains accurate records of all fund disbursements, including justification, student information, and funding amounts.
• Ensures that all fund disbursements and community resource requests comply with college policies and relevant guidelines.
• Reviews invoices for accuracy.
• Responds to vendor inquiries about payment.
• Ensures checks and other electronic payments are processed in a timely manner.
• Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of College or campus policy and procedures.
• Interacts with students both within and outside the instructional, student or academic setting in a professional and ethical manner.
• Provides information to the public, students, and staff regarding programs and services of a department, campus, or College.
• Performs other job-related duties as assigned.

Benefits

• Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.
• Leadership programs, professional learning workshops, and more.
• Voluntary 403(b) and 457 plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees