Temp - Program Assistant, Postsecondary Success

Gates Foundation • Seattle, WA

12d

About The Position

As the employment agency hiring temporary workers to be assigned to the Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation.
AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.
The Foundation
We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives.
The Team
The foundation’s U.S. Program (USP) is dedicated to ensuring that every person navigating U.S. education systems and job markets can develop the knowledge, skills, and agency needed to thrive. We aim to dismantle systemic barriers so that race, ethnicity, gender, and socioeconomic status no longer dictate educational attainment or economic mobility and security.
Our efforts to improve postsecondary success, which go back more than a decade, puts students at the center and is guided by these beliefs:
Educational opportunity should not depend on race, ethnicity, or income.
Colleges and universities can be critical agents of change when it comes to boosting student success and eliminating access and success disparities for Black, Latino, and Indigenous students and students from low-income backgrounds.
Strong networks of institutions and supporting organizations that provide knowledge and resources are critical for accelerating learning and student-centered change.
Evidence is essential for guiding improvement in student outcomes.
We support colleges and universities that are committed to transformation—making significant and lasting change to dramatically improve student outcomes and eliminate race, ethnicity, and income as predictors of student success. For our team, transformation includes having a student-centered mission, setting goals and being accountable for them, using data to make decisions, creating a collaborative environment, and making a commitment to continuous improvement.
Your Role
The Program Assistant (PA) provides wide and varied administrative and organizational support for Program Officers (PO) and Senior Program Officers (SPO), as well as team-level support as needed.

Requirements

• Associate’s Degree or higher.
• Minimum three plus years of experience in an administrative role supporting multiple people in a complex and fast-paced office setting, interacting extensively with internal and external contacts.
• Excellent verbal and written communication skills using diplomacy and good judgment in all interactions, particularly with individuals representing diverse linguistic and cultural backgrounds at all levels inside and outside the organization.
• Demonstrated effectiveness setting priorities and meeting deadlines in a role requiring attention to detail in composing, typing, and proofing materials.
• Experience establishing organizational systems to improve efficiency and functioning in a changing environment.
• Flexibility in meeting changing organizational and team needs accompanied by a willingness to work with shifting role priorities to prioritize collaboration and teamwork.
• Openness to feedback and an ability to adjust to diverse communication styles.
• Demonstrated proficiency with Outlook, Microsoft Office, and OneNote is required.
• Must be able to legally work in the country where this position is located without visa sponsorship.

Nice To Haves

• Previous experience MS SharePoint and MS Teams preferred. Experience in learning and mastering new software applications.

Responsibilities

• Schedule a high volume of appointments and meetings and manage complex calendars for multiple people.
• Support travel as needed and organize and submit expenses for multiple people on a timely basis.
• Provide logistical support for events such as meetings and convenings which may include coordinating arrangements for participants, preparing and disseminating materials, providing on-site logistical support, etc.
• Responsible for high quality interactions, and clear and consistent communications with grantees and partners in the field.
• Act as liaison for team and internal partners, answering questions and routing requests as appropriate.
• Provide communications support and assistance to ensure timely responses to email and telephone inquiries.
• Maintain electronic records and a well-organized system for tracking, monitoring and prioritizing tasks and projects across multiple supported staff.
• Active engagement in learning opportunities, including participation in team skill building, collaboration and learning agenda.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree