PROGRAM ASSISTANT FT

EAST SIDE HOUSE SETTLEMENT•New York, NY

7d•$22 - $22

About The Position

East Side House Settlement (ESH) Founded in 1891, s 501 © (3) organization that has served the South Bronx since 1963. The organization is dedicated to the community and focused on providing resources and opportunities. East Side House has identified that education is the foundation for economic improvement. Its youth education and technology programs teach skills to allow its students and clients to become more self-sufficient and independent. As a community resource, the organization also provides services to families and a growing senior population. In 2020 the organization began food distribution as an additional wat to provide economic support to the community we serve. ESH believes that success begins with developing a strong foundation for lifelong learning at an early age. Our efforts to promote early learning include the New York City Housing Authority (NYCHA) Compass Programs. Each year, we serve students in six after-school and expanded day programs during the school year and have additional summer camp programming during the summer. The Program Assistant helps manage the daily operations, planning and scheduling for the Compass and is responsible for creating a community center that is inclusive, welcoming and responsive to the needs of the community by ensuring a continuum of services and youth development programming for families and youth of ESH. They are responsible for supervision of staff and assisting in overall program development, both in-person and virtually.

Requirements

Associates degree or equivalent of 3+ years in youth services
Familiarity with respective BX communities, key stakeholders and resources
Experienced in designing, planning, and implementing structured programs
Enjoy being with students and foster their academic, social, emotional, and physical development through the duties outlined above
1+ years of budget, contract and grant management experience
High level of proficiency in administrative work
Capacity to thrive under pressure while working on multiple tasks and projects
Knowledge of the public education system and positive youth development best practices
Strong communication skills, writing and organizational skills
A team player with demonstrated commitment to working with urban youth and young adults from a strength-based perspective
Experienced in DYCD programming regulation and DYCD online
Clearance by the Department of Health (DOH)
Clearance from the New York State Child Abuse Registry
Physical with TB screen
Must obtain NYC Dept. of Health fingerprint clearance and State Central Registry (SCR) clearance ($25 fee)
Clearance by the Department of Education (DOE)
Mandated Reporter Certificate, 2 hours
Health & Safety Certificate, 5 hours

Nice To Haves

Bi-lingual (Spanish preferred), but not required

Responsibilities

Assist in the planning coordination, and implementation of COMPASS Program
Work in tandem with Education Specialist to review and update curriculum, educational objectives, and program design as necessary
Prepare and submit reports to program leadership; work with parents, DOE teachers and community providers to ensure a collaborative and supportive team environment
Develop and maintain professional working relationships through effective and timely communication with the program director, other program personnel, and other building staff members, such as the custodians, and food service personnel
Assist with recruitment, hire, train, evaluate, and supervise all COMPASS part-time Youth Educators and Activity Specialists
Assist with Annual Evaluation of Staff per ESH evaluation policy procedures and timeframe
Assist in registration and oversight of summer jobs programs: SYEP, PSP, LTW, etc.
Oversee coordination of programs schedules, calendar, and vacation coverage
Oversee development and implementation of daily programming
Coordinate regular communication with COMPASS families including newsletters, flyers, events, parent teacher’s night, phone outreach, etc.
Conduct parent and parent/child conferences and orientation
Develop and support COMPASS staff in the coordination of special events
Adhere to policies and procedures in a proactive manner, making the safety and care of children your primary focus.
Ensure effective administrative systems are in place to support COMPASS classrooms, and other programming areas are clean and well-maintained
Effectively monitor and guide proper student behavior on a continuous basis.
Support the emotional and social development of students.
Maintain accurate and organized records such as attendance records, snack records, timesheets, incident reports, and all other paperwork as instructed by the program director to ensure program compliance and quality operations
Oversee compliance with ESH, DYCD, DOE, and DOH standards
Facilitate bi-weekly staff meeting and developed of agenda items
Manage supply inventory and submit purchase request as needed to the Program Director for approval
Continue professional development by attending department meetings and training as required and as appointed by the senior program director.
Demonstrate behavior that is professional, ethical, and responsible.
Bi-yearly beautification/upgrade projects for the center
Performs special projects and/or other duties as needed.
Maintain and diligently follow up on facility logs to ensure timely response
Ensure facility maintenance and cleanliness and coordinate with partner agencies (NYCHA & DYCD) to address facility issues proactively
Bi-yearly beautification/upgrade projects for the center
Experience facilitating live and pre-recorded activities
Familiarity using web-based platforms to engage participants: zoom, google classrooms, etc.
Monitor participant engagement and safety while on live sessions remotely
Facilitate wellness checks/calls to families
Follow remote working plan, policies & procedures as highlighted by the supervisor
Maintain remote/virtual attendance logs & records
Ensure the safety of program staff and participants over remote platforms.