Program Assistant (PT) -- Strategic Plan Institu Effect (Grant-Funded)

Houston Community College

14d

About The Position

Responsible for facilitating the processes and operations of the assigned program or area.

Requirements

• High School Diploma or GED required.
• 2 years progressive secretarial experience required.
• Proficiency in Microsoft Office applications.
• Good oral and written communications skills.
• Able to meet deadlines and work independently.
• Must be willing to work evenings and Saturdays as needed.

Nice To Haves

• Experience in higher education preferred.
• Bilingual (English/Spanish) preferred.

Responsibilities

• Serve as point of contact for the assigned program/area.
• Provide program information and assistance to potential and current students, college staff, campus managers, site staff and the general public via telephone, emails and in person.
• Maintain internal department documents and files; maintain confidentiality of verbal and written students and staff information records.
• Process and maintain program records including timely and accurate data entry of personal student information, attendance, assessment scores and other required information.
• Pre-register program and/or in-service participants, as well as assist with registration at in-services and large professional development events.
• Assist with student recruitment through attendance at community outreach events.
• Prepare and disseminate student registration/orientation publications as appropriate.
• Assist with student registration/orientation and/or professional development sessions including securing room reservations, materials preparation, PeopleSoft registration and other related activities.
• Compile data from a variety of sources and design, and produce reports as needed.
• Assist instructors with support duties including making copies, student attendance follow-up, preparing student sign in/out logs and administering student’s assessment.
• Maintain various department records, inventory of supplies.
• Assist with end of semester class close-out.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees