Program Assistant, Learning Initiatives

Art and Wellness Enterprises•Bentonville, AR

33d•Onsite

About The Position

The Program Assistant, Learning Initiatives provides direct support to the Sr. Director of Learning and the Learning & Engagement division, assisting with cross-departmental initiatives, key museum education programs, and strategic projects that advance the museum’s mission to inspire all learners through art, nature, architecture and wellness. This role serves as a central connector across school programs, teacher initiatives, curriculum projects, and school partnerships—ensuring smooth coordination, clear communication, and strong administrative support for the museum’s learning priorities. The Program Assistant will help prepare presentations, track project timelines, coordinate logistics, and assist in the creation of materials that communicate the impact of our K-12 Education work across the museum and to external partners.

Requirements

Associate’s degree or High School Diploma with additional studies
1 year of experience working in museums, community or cultural organizations
Demonstrated administrative, marketing event production abilities
Education, Training, and Traits
A critical thinker who can analyze data, and capitalize on information
A confident and team-oriented person who is creative, energetic, and accountable.
An outgoing collaborator for the Community team and Education department; one who shares information easily, listens, and respects the abilities of others, and has a high level of emotional intelligence and political awareness
Good communication skills
A self-starter with strong motivation to succeed.
Strong organizational skills and the ability to manage numerous projects simultaneously
Must be able to work evenings and weekends for programs both onsite at the museum and in the community.
Ability to travel within a 90-mile radius.
Must project credibility, influence, and demonstrate ethical and professional behavior.
Licenses and Certifications:
Valid driver’s license required.
Travel around the greater Northwest Arkansas region is required.

Nice To Haves

Bilingual experience preferred (Spanish and/or Marshallese)

Responsibilities

Provide administrative and project support for the Sr. Director of Learning, including scheduling, correspondence, meeting preparation, and follow-up documentation.
Support the development of presentations, reports, and timelines for cross-team initiatives, including board updates, strategic planning documents, and grant-related projects.
Assist in coordination and logistics for Learning & Engagement programs and events (e.g., school partnership convenings, school visits, teacher institutes, public learning activations, supporting setup and hospitality, and helping ensure participants feel welcomed and cared for throughout the experience.)
Maintain organized systems for shared calendars, project timelines, deliverables, and communication across multiple Learning teams.
Draft correspondence, talking points, and content summaries for internal and external communications.
Coordinate materials, notes, and next steps for cross-departmental meetings and collaborative initiatives.
Support budget tracking, contracts, and supply coordination in collaboration with program managers and operations staff.
Assist in the preparation and distribution of digital and printed learning resources, including curriculum kits, teacher materials, and presentation decks.
Partner with marketing and communications to gather photos, stories, and highlights that demonstrate program impact.
Serve as a collaborative member of the Learning & Engagement division, assisting with special projects and cross-team events as assigned.
Strong organizational skills and the ability to manage numerous projects simultaneously
Must be able to work evenings and weekends as program schedule demands