Program Assistant - Cancer Center
About The Position
The Program Assistant provides comprehensive administrative, data management, and compliance support for program operations and oncology research studies. This role is responsible for accurately collecting, organizing, entering, and maintaining secure program and research data, as well as preparing reports, spreadsheets, and supporting program communications. The Assistant coordinates meetings with agencies and community partners to support funding and collaboration efforts and provides clerical and participant support as needed. In addition, the Program Assistant manages the collection, verification, tracking, and maintenance of required credentials for all oncology study team members, including medical licenses, GCP training, CITI certifications, and signature profile documentation. The role ensures study teams are properly credentialed to meet federal, state, and institutional regulatory requirements, supports timely onboarding for active studies, and maintains accurate training and credentialing records. The University of Kansas Cancer Center is the only National Cancer Institute designated Comprehensive Cancer Center in the region, 1 of only 57 in the nation to receive this distinction. Patients gain access to the most promising therapies, cutting-edge clinical trials and world class research. The Program Assistant collaborates closely with Quality Assurance, Regulatory Affairs, Project Management, Clinical Operations, and Research Systems, and conducts routine audits to ensure documentation accuracy, regulatory compliance, and consistency across all research platforms.
Requirements
- Two years relevant experience.
- Relevant education may be substituted for experience on a year for year basis.
- Computer skills.
- Attention to detail.
- Time-management.
- Interpersonal skills.
- Communication.
- Organization.
Nice To Haves
- Bachelor's degree in a relevant field.
- Prior experience in clinical research credentialing or regulatory support.
- Familiarity with oncology clinical trials and NCI-designated cancer center requirements.
- Experience in clinical trial management systems (Velos, Complion).
- Knowledge of GCP, FDA regulations, and IRB processes as evidenced by application materials.
Responsibilities
- Collect, verify, and maintain investigator and research staff credentials, licenses, and certifications in accordance with IRB, sponsor, and institutional requirements.
- Collect and verify Medical licenses: GCP training CITI certifications (e.g., GCP, RCR) Signature profile pages
- Maintain credentialing records for all study team members at the time of hire and research onboarding, as well as transfer to a new research position.
- Collaborate with team leaders to ensure new staff are added to relevant studies during onboarding.
- Track study team membership to ensure all necessary individuals are listed on study documentation (e.g., IRB records, Delegation of Authority Logs).
- Create and maintain the Study Team Tab in CRIS/VELOS.
- Conduct routine audits of study team documentation for accuracy and completeness.
- Partner with QA, Regulatory, Project Management, Clinical Operations, and Research Systems to ensure documentation is consistent across platforms.
- Provide administrative support related to credentialing and onboarding processes.
Benefits
- Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan.
- Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available.
- Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays.
- One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment.
- A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.
- https://www.kumc.edu/human-resources/benefits.html
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
5,001-10,000 employees
