Program Coordinator - Cancer Center Research

Mayo Career Site US • Rochester, MN

1d

About The Position

Incumbent contributes to the analysis of internal and external opportunities related to operating goals, independently manages some or all of the implementation of assigned projects and outreach initiatives, and serves as an expert resource and mentors other internal/external research project personnel. Trouble shoots and resolves problems and contributes significantly to discussions on prospective project design, feasibility, project management, and outcomes measurement. Participates in designing, organizing, and monitoring projects, including budgets/financial management. Plans for, participates, and occasionally leads the education of internal and external staff required to carry out an assigned project or research initiative. Organize and participate in internal and external project workgroup, committee and/or advisory board meetings, teleconferences, and regional meetings; prepare written correspondence; develop brochures, exhibits, and web site content; write articles for newsletters, newspapers, and magazines; coordinate student rotations and community research experiences; present at national meetings; perform other activities and duties as assigned. See below for further division of the scope of this role. Note: Position may require frequent travel to support community-based participatory research efforts. Strategic Program & Event Coordination (.5 FTE) Lead logistical planning with direction from leadership; primary focus on venue selection, lodging, transportation, A/V, site access, catering, décor, and supply management to ensure seamless execution of MCCCC events. Collaborate with departments and Shared Services to jointly lead the planning and execution of collaborative events (Development and MC Executive Office engagements). Coordinate stakeholder engagement through invitation workflows, RSVP tracking, and attendee communications for internal and external events. Coordinate logistics for speakers and recruit visits, including collection of presentation materials, travel and lodging arrangements, CVs, biosketches, and contact details for key participants. Develop and distribute travel itineraries and agendas, serving as the on-site liaison to support real-time event needs with direction from leadership. Executive Support and Operational Coordination (.5 FTE) Support MCCCC and Pioneering Science Associate Administrator including but not limited to: calendar management; committee support; plan, book, and expense travel; maintain CV and biosketch; proactively coordinate and help prepare opening remarks and briefing documents Subject matter expert on MCCCC distribution lists, mailboxes, and calendars

Responsibilities

• Analysis of internal and external opportunities related to operating goals
• Manage implementation of assigned projects and outreach initiatives
• Serve as an expert resource and mentor other internal/external research project personnel
• Trouble shoot and resolve problems
• Contribute to discussions on prospective project design, feasibility, project management, and outcomes measurement
• Participate in designing, organizing, and monitoring projects, including budgets/financial management
• Plan for, participate, and occasionally lead the education of internal and external staff required to carry out an assigned project or research initiative
• Organize and participate in internal and external project workgroup, committee and/or advisory board meetings, teleconferences, and regional meetings
• Prepare written correspondence
• Develop brochures, exhibits, and web site content
• Write articles for newsletters, newspapers, and magazines
• Coordinate student rotations and community research experiences
• Present at national meetings
• Lead logistical planning with direction from leadership; primary focus on venue selection, lodging, transportation, A/V, site access, catering, décor, and supply management to ensure seamless execution of MCCCC events
• Collaborate with departments and Shared Services to jointly lead the planning and execution of collaborative events (Development and MC Executive Office engagements)
• Coordinate stakeholder engagement through invitation workflows, RSVP tracking, and attendee communications for internal and external events
• Coordinate logistics for speakers and recruit visits, including collection of presentation materials, travel and lodging arrangements, CVs, biosketches, and contact details for key participants
• Develop and distribute travel itineraries and agendas, serving as the on-site liaison to support real-time event needs with direction from leadership
• Support MCCCC and Pioneering Science Associate Administrator including but not limited to: calendar management; committee support; plan, book, and expense travel; maintain CV and biosketch; proactively coordinate and help prepare opening remarks and briefing documents
• Subject matter expert on MCCCC distribution lists, mailboxes, and calendars

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees