Program Analyst

THE MCHENRY MANAGEMENT GROUP, LLC•Chesapeake, VA

About The Position

The McHenry Management Group (TMMG) is seeking a highly organized and analytically strong Project Analyst to support the Shipbuilding & Commercial Services Division. This individual will work closely with the Operations & Business Support Manager and serve as a key execution partner to the Vice President of Shipbuilding & Commercial Services. The Project Analyst will function as the central operational backbone for multiple shipyard programs, owning day-to-day coordination across program operations, financial tracking, invoicing support, reporting, travel logistics, and personnel administration. This role is intentionally designed to offload execution-intensive and detail-oriented tasks from senior leadership, allowing them to focus on customer engagement, billet recovery, program growth, and revenue expansion. The Project Analyst will support current and future work across shipyards and other commercial and government partners. The Project Analyst plays a critical role in maintaining operational discipline, financial accuracy, and program transparency across TMMG’s Shipbuilding & Commercial Services portfolio. This position directly supports execution quality, customer satisfaction, and the company’s ability to scale responsibly while maintaining control of cost, schedule, and staffing.

Requirements

Experience supporting complex programs in shipyard, engineering, industrial construction, or manufacturing environments.
Strong understanding of engineering staffing models, program operations, and project workflows.
High proficiency in MS Office (Excel, Word), PDF markup tools, and reporting templates.
Exceptional organizational skills, attention to detail, and follow-up discipline.
Ability to multi-task accurately and efficiently with strong accountability.
Confident and proactive in managing responsibilities.
Expert-level competency with Adobe Acrobat.
Required: Bachelor’s degree in business, English, communications, or a computer-related field (or equivalent relevant work experience).

Nice To Haves

Familiarity with Unanet, Navy shipbuilding programs, subcontractor invoicing, or federal contracting environments.

Responsibilities

Perform quality assurance on technical documentation and formal correspondence.
Ensure accurate timekeeping, expense reporting, and proper project charge allocations.
Assist Project Managers with financial tracking, including establishing spending plans, monitoring expenditures, and reporting performance.
Coordinate subcontractor/consultant documentation with the Contracts Department (agreements, security paperwork, travel expense compliance).
Format resumes for proposals and collect NDAs as required.
Review subcontractor and client invoices prior to Project Manager approval.
Compile and organize deliverables from multiple sources (Excel, Word, CAD) into a single, finalized PDF document.
Manage weekly engineering reports using an Action–Result–Impact format, preparing end-of-month program summaries, and tracking program documentation, deliverables, and milestones.
Maintain real-time program dashboards that reflect staffing levels, billing status, travel and housing details, and identified risks or action items.
Track billets won and lost, identify new opportunities, and maintain visibility into FTE placement and utilization by program.
Prepare and validating monthly customer invoices, reconciling internal labor charges, and ensuring alignment with contract and purchase order requirements.
Validate billing backup documentation and interfacing with accounting to resolve labor corrections, rate adjustments, and PO alignment issues.
Track billing delays, under-billed work, and accounts receivable risks, providing early visibility to leadership.
Manage end-to-end travel logistics for deployed engineers, including flights, rental cars, and per diem.
Oversee housing coordination, including apartment sourcing, lease management, terminations, and relocation logistics.
Monitoring travel-related cost exposure and identifying potential cost drift are key responsibilities, to include coordinating turnkey travel and housing for engineer onboarding and demobilization.
Eenforce Unanet timekeeping compliance and weekly labor submissions, while collecting, reviewing, and routing expense reports, mileage, and per diem claims.
Resolve discrepancies directly with engineers to ensure timely corrections and accurate reporting.
Assist with follow-ups to shipyards and program partners and maintain capture and opportunity trackers across current and future pursuits.
Support proposal and capture efforts by preparing unofficial proposals, staffing matrices, rate tables, and capability summaries as needed.
Provide first-level escalation point for IT access issues and laptop provisioning, coordinating with internal resources to resolve problems quickly.
Coordinate with HR on onboarding, demobilization, leave tracking, and employment status changes, while maintaining records for certifications, clearances, and training compliance.