PROGRAM ANALYST II - 64007232

State of Florida

6d • Onsite

About The Position

This position is in the Contract Management Unit and is supervised by the Senior Management Analyst II -SES. This position serves as a certified contract manager and requires a person who is attentive to details, highly organized, possesses strong written and verbal communication skills and ability to meet deadlines. This position requires experience, training and certification in contract management and knowledge of state of Florida administrative processes.

The contract manager will be responsible for management of program Early Steps contracts including development of contract documents including new contracts, amendments, and renewals to contract providers regarding contract deliverables, processes, and invoice requirements.
This position requires communication with programmatic personnel and attendance at relevant meetings related to management of program Early Steps contracts.
The contract manager will be responsible for the performance of monitoring activities within required timeframes, including programmatic and administrative contract monitoring, to ensure accurate and timely performance of services and contracts are in full compliance with the State of Florida requirements.
This position is responsible for ensuring timely execution of contract documents and working with the Division Contract Liaison.

The position is responsible for maintaining complete documentation of contract management activities in the appropriate files.
This position also requires a working knowledge in the preparation of amendments, renewals, and extensions; maintaining a contract file; the financial management of contracts; payment processes and invoicing; budget related activities for assigned contracts including budget oversight; preparation of financial reconciliations; contract closeout; and reporting.
This position ensures the Division’s compliance with contract management related State, Federal and Department laws, rules, regulations, and policy and procedures.
Responsible for establishing and maintaining tracking and reference logs to improve timeliness and efficiency.
Responsible for maintaining invoice review processes and amendment review documentation to ensure consistency within the team.
Maintenance of the invoice log is required to track monthly invoices are received, approved, and submitted to Finance and Accounting timely and paid within prompt payment requirements.
Other logs to be created and maintained include documenting contract amendment, preparation, progress and updating Excel files to properly calculate changes in contract payments.
Responsible for creating ad hoc logs and forms as needed to manage Early Steps contracts more efficiently, as assigned.

Requirements

• Ability to work independently and communicate effectively both verbally and in writing.
• Ability to perform operational and management analysis activities.
• Proficiency in using Microsoft Word, Excel, and Outlook.
• Experience in Contract Management and knowledge of State contract management rules and regulations.
• Valid Drivers License
• Florida Certified Contract Manager (FCCM) certificate.
• This position requires travel 5% of the time to include by car or air.
• Experience in contract management and knowledge of state of Florida administrative processes.

Nice To Haves

• Experience drafting contracts, an Attachment I or Scope of Work.
• Experience monitoring contracts or grant agreements for compliance.

Responsibilities

• Management of program Early Steps contracts including development of contract documents including new contracts, amendments, and renewals to contract providers regarding contract deliverables, processes, and invoice requirements.
• Communication with programmatic personnel and attendance at relevant meetings related to management of program Early Steps contracts.
• Performance of monitoring activities within required timeframes, including programmatic and administrative contract monitoring, to ensure accurate and timely performance of services and contracts are in full compliance with the State of Florida requirements.
• Ensuring timely execution of contract documents and working with the Division Contract Liaison.
• Maintaining complete documentation of contract management activities in the appropriate files.
• Preparation of amendments, renewals, and extensions; maintaining a contract file; the financial management of contracts; payment processes and invoicing; budget related activities for assigned contracts including budget oversight; preparation of financial reconciliations; contract closeout; and reporting.
• Ensuring the Division’s compliance with contract management related State, Federal and Department laws, rules, regulations, and policy and procedures.
• Establishing and maintaining tracking and reference logs to improve timeliness and efficiency.
• Maintaining invoice review processes and amendment review documentation to ensure consistency within the team.
• Maintenance of the invoice log is required to track monthly invoices are received, approved, and submitted to Finance and Accounting timely and paid within prompt payment requirements.
• Documenting contract amendment, preparation, progress and updating Excel files to properly calculate changes in contract payments.
• Creating ad hoc logs and forms as needed to manage Early Steps contracts more efficiently, as assigned.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed