Program Administrator

Gordon Conwell Theological Seminary • Hamilton, MA

19h

About The Position

Gordon-Conwell Theological Seminary is a multidenominational, evangelical graduate school committed to equipping Christian leaders to think theologically, engage globally, and live biblically. With nearly 1,400 students across campuses in Massachusetts, North Carolina, Florida, and online, Gordon-Conwell’s student body represents more than eighty-five denominations and fifty countries. The seminary offers master’s and doctoral programs—delivered in English, Spanish, and Portuguese—that combine academic excellence, spiritual formation, and a deep commitment to Scripture. Its 12,000 alumni serve Christ through ministry in the church, the academy, and the workplace. Gordon-Conwell is accredited by the Association of Theological Schools, the New England Commission of Higher Education, and the Council for Accreditation of Counseling and Related Educational Programs. Position Summary: The Program Administrator reports to the Director of Christian Formation and is responsible for providing a broad range of administrative support with internal and external activities, including day‐to‐day management of the promotion, coordination, and reporting of the Lilly Pathways Grant. This position is part-time with 20 hours per week.

Requirements

• Administrative Skills: Exceptional administrative, organizational, and planning skills with the ability to manage multiple and competing priorities in short-term and long-term objectives.
• Communication and Interpersonal Effectiveness: Must have strong written and verbal communication skills. Demonstrated ability to collaborate graciously and serve in a team environment that requires collegiality and regular collaboration across multiple locations and modalities.
• Knowledge and Discernment: Strong analytical and decision-making skills, including the clear recognition of the significance of respecting confidentiality in daily interactions. Must have meticulous attention to detail.
• Cultural Intelligence: Commitment to collegiality, diversity, inclusion, and cultural awareness. Demonstrated ability to collaborate and serve in a team environment that requires collegiality and regular collaboration across matrixed, multi-campus environment.
• Event Coordination: Must possess ability to coordinate events, both locally and at a distance and be able to write related promotional emails, letters, and web copy. Superior organization, inter-office collaboration, attention to detail, and advance planning are critical.
• Technical Knowledge: Required competency with Microsoft Office Suit. Must have the ability to learn and utilize new software applications and digital tools.
• Financial Knowledge: Must have financial acumen related to sound accounting practices
• Clear understanding of the mission of the Seminary and willingness to abide by the Statement of Faith and Community Life Statement of GCTS.
• Bachelor’s degree or equivalent experience required.
• 3+ years’ experience in related position, preferably in a higher education or non-profit setting.

Nice To Haves

• Local church ministry experience (volunteer or paid) a plus.

Responsibilities

• Communications & Correspondence: Serves as primary seminary contact for incoming calls and mail related to the project. Oversees making appropriate appointments, answering basic inquires, and initiating correspondence as authorized. Assists in creating, editing and distributing materials, correspondence, reports, etc. to grant participants as needed. (30%)
• Event Planning and Coordination: Coordinates event planning and logistics for program events, including preparation and compilation of learning cohort meeting materials and oversight of meals, lodging, meeting space, speaker needs, and other logistical considerations. (25%)
• General Promotion of the Mentoring Initiative: Assists in making calls to alumni pastors who may potentially serve as student mentors. Works, in coordination with the Director of Christian Formation, Director of Mentoring, the Alumni Office, and Networked Education staff, for general promotion of the project. (20%)
• Financial Management: Handles all expenses related to the project, including invoice processing and expense reports, in accordance with financial service accounting guidelines and those set by the Director of Christian Formation. (10%)
• Grant Monitoring and Reporting: Provides, in coordination with the Advancement, Alumni, and Finance offices, monitoring and reporting of grant finances and activities to the Director of Christian Formation in preparation for reporting to the Lilly Endowment and other relevant parties. (10%)
• Other duties as requested by the Director of Christian Formation. (5%)

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level