WINTER: Program Administrator First Tracks 4U and Race Programs

National Winter Activity Center Inc.•Vernon Township, NJ

12h•$18•Onsite

About The Position

Winter4Kids is seeking a highly organized, detail-oriented Part-Time Program Administrator to support weekend operations for our First Tracks 4U and Race Programs. This role plays a critical part in ensuring smooth program execution, clear communication, and accurate administrative support for athletes, families, and coaches.

Requirements

Strong organizational and administrative skills with excellent attention to detail
Clear, professional communication skills
Comfortable working with families, coaches, and youth participants
Ability to manage multiple priorities in a fast-paced environment
Proficiency with Google Workspace and basic spreadsheets

Nice To Haves

Experience in youth programs, sports administration, or nonprofit operations preferred
Familiarity with ski or race programs is a plus, but not required

Responsibilities

Provide on-site administrative support during Saturday and Sunday programs
Manage daily rosters, check-ins, and attendance
Support program flow and coordination between coaches, families, and operations staff
Serve as a primary weekend point of contact for families
Support coach communications including rosters, schedules, and updates
Respond to questions and resolve issues in a professional, timely manner
Assist with registrations, waitlists, and participant records
Maintain accurate digital records and shared documents
Support updates to program schedules and logistics as needed
Assist with race registrations, athlete lists, and event logistics
Support race-day administrative needs including check-ins and communication
Help maintain accurate race and training records
Assist with weekend-related billing questions and payment tracking
Support enrollment, attendance, and participation reporting