Program Administrator- Logistics/Travel

Brigham Young University•Provo, UT

2d•$73,000 - $95,000

About The Position

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints. The last day to submit an application for this position is April 21, 2026, by 11:59pm MST. Program Administrator, Logistics/Travel Responsible for planning, coordination, and execution of arrangements for FSY programs in relation to transportation. What you’ll do in this position: Logistics Administration Plan, facilitate, and manage FSY session specific travel arrangements for youth participants and staff in the U.S. and Canada (flights, charter bus, rental vehicles, shuttles, parking passes, etc.). Obtain, track, and update travel information for all hired FSY staff and youth assigned bus and air transportation to FSY conferences across the U.S. and Canada. Maintain excellent relations with Church leaders, FSY staff, BYU Travel agents, FSY Hiring team, FSY and Church Financial, and FSY Session Administrators. Prepare staff and youth chaperone online training guides. Prepare and conduct in-person travel training presentations at multiple training sessions. Financial Planning Prepare youth and staff transportation budgets for assigned FSY sessions and manage operations within the approved budget. Approve and execute transactions in compliance with all university and Church financial, hiring, purchasing, and payroll policies and procedures. Monitor financial activities and update forecasts for assigned sessions. Staff Supervision Participate in the interview and hiring of seasonal core leadership employees for FSY program. Supervise ongoing work of assigned part-time and full-time student employees. Train assigned employees, evaluate their work, and provide appropriate feedback and corrective discipline.

Requirements

A firm commitment to the mission of BYU.
Bachelor's degree plus two years related work experience or five years related work experience.
Demonstrated organizational skills necessary to plan, administer, and evaluate youth and staff transportation needs for sessions in US and Canada.
Demonstrated ability to track complex details of multiple projects at various stages of completion.
Demonstrated public relations skills working positively with important constituents including ecclesiastical leaders, volunteers, and patrons.
Excellent oral and written communication skills required.
Demonstrated ability to produce and administer multiple budgets, track important metrics (registrations, income, and expenses), and provide accurate financial analysis and forecasts.
Excellent computer skills, including prior experience using Microsoft Office Suite.

Nice To Haves

Previous Project management experience.
Previous experience managing large-scale travel accommodations.
Interviewing, organizing, supervising, creative thinking and marketing experience preferred.
Prior experience with BYU software applications to manage program operations is helpful

Responsibilities

Plan, facilitate, and manage FSY session specific travel arrangements for youth participants and staff in the U.S. and Canada (flights, charter bus, rental vehicles, shuttles, parking passes, etc.)
Obtain, track, and update travel information for all hired FSY staff and youth assigned bus and air transportation to FSY conferences across the U.S. and Canada.
Maintain excellent relations with Church leaders, FSY staff, BYU Travel agents, FSY Hiring team, FSY and Church Financial, and FSY Session Administrators.
Prepare staff and youth chaperone online training guides.
Prepare and conduct in-person travel training presentations at multiple training sessions.
Prepare youth and staff transportation budgets for assigned FSY sessions and manage operations within the approved budget.
Approve and execute transactions in compliance with all university and Church financial, hiring, purchasing, and payroll policies and procedures.
Monitor financial activities and update forecasts for assigned sessions.
Participate in the interview and hiring of seasonal core leadership employees for FSY program.
Supervise ongoing work of assigned part-time and full-time student employees.
Train assigned employees, evaluate their work, and provide appropriate feedback and corrective discipline.

Benefits

401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
Excellent work-life balance: 13 paid holidays + 22 days paid vacation + 12 sick days, accrued annually
Employee assistance program, available to the employee and all members of their household
Tuition benefits for employees and eligible family members
Access to athletic facilities
Excellent medical/dental benefits
Short/long-term disability benefits
Paid parental and maternity leave
Wellness Program
Free on-campus parking
Free UTA passes for employees, spouses, and qualified dependents
Discounts at the BYU Store and for many events at BYU