Program Administrator II

Rice University•Houston, TX

3d•$48,000 - $53,000•Onsite

About The Position

The Program Administrator II supports the administration of departmental programs, events, and related activities within the Department of Chemical and Biomolecular Engineering (ChBE) in Rice’s George R. Brown School of Engineering and Computing. This role coordinates daily operations across multiple program functions to ensure smooth execution, consistent service delivery, and strong stakeholder support. Key responsibilities include coordinating program logistics and calendars; planning and supporting events and committee activities; preparing routine communications and materials; tracking schedules, deliverables, and records; and compiling information and basic reports to support planning and operational follow-through. The Program Administrator II serves as a key liaison and central coordination hub for faculty, staff, students, and partners, ensuring that timelines, communications, and resources are aligned so program activities run smoothly and meet departmental goals. The ideal candidate is an organized, adaptable program administrator with experience supporting daily operations and coordinating events and committee activities. They have strong written and verbal communication skills; are comfortable working with spreadsheets, schedules, and basic budget information; and can compile data into clear reports and summaries for department leadership. They manage multiple projects and deadlines with attention to detail, learn new systems quickly, and bring a steady, professional approach to working with faculty, staff, students, and external partners. In this role, the ideal candidate serves as a key liaison and central coordination hub for departmental programs, events, and related activities. They coordinate program logistics and calendars, support event planning and execution from initial planning through follow-up, and help track schedules, deliverables, and records so that activities stay on track. They prepare routine communications and materials, support committee work, and collaborate with the George R. Brown School of Engineering and Computing on events and the department’s digital presence by helping with materials and updates. By keeping information organized and stakeholders aligned, they help ensure ChBE’s programs and initiatives run smoothly and provide consistent, responsive support.

Requirements

Bachelor’s degree
In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
1+ years of relevant experience in event management, program coordination, or administrative support involving scheduling, communications, and logistics
Ability to learn new strategies, tools, and processes related to program administration and events
Strong written and verbal communication skills
Data analysis skills, including the ability to collect, organize, and interpret information for basic reporting
Ability to work well under pressure and manage multiple projects and events simultaneously
Good organizational and time-management skills
Knowledge of the Microsoft Office Suite and the ability to learn Rice systems and digital tools
Ability to work independently and as part of a team to meet expected deadlines and schedules
Attention to detail in scheduling, communications, recordkeeping, and budget/event tracking
Ability to develop program partnerships and support related outreach efforts in coordination with department and school leadership
Basic knowledge of managing budgets and developing financial plans

Nice To Haves

Experience supporting program administration or student services in a higher education or similar setting
Experience helping maintain program or departmental web content or digital materials in collaboration with communications staff; comfort taking basic event photos for use in approved communications is a plus
Willingness and ability to occasionally provide support for evening and/or weekend programming as needed

Responsibilities

Administers the daily operations of assigned program(s) with general guidance from department leadership
Conducts research, analyzes data, and develops reports and summaries for ChBE leadership
Plans and monitors project and event budgets and assists in the development of longer-term budget plans for recurring programs and activities
Recommends and helps implement outreach plans, including communications, events, and other program-related activities in coordination with the university and external partners
Plans and coordinates the logistical aspects of program events and recruitment activities (e.g., room reservations, registration, vendors, and audio-visual arrangements)
Provides support to faculty, staff, and students as related to departmental programs, including scheduling, materials, and follow-up for ChBE committees and initiatives
Assists with recruitment and onboarding activities for new Chemical and Biomolecular Engineering faculty, staff, and students by coordinating schedules, logistics, and required documentation with relevant university offices, as needed
Performs other duties as assigned