16683 - Prog Mgmt Analyst

Virginia Department of Transportation•Suffolk, VA

About The Position

Provide analysis and support to assigned program area by planning, developing, monitoring and evaluating projects, programs and policies. Review and coordinate development and implementation of district's Six-Year Improvement Program (SYIP) by managing financial functions on construction and maintenance funded projects. Monitor project development. Ensure project estimates and schedules are in accordance with VDOT policies. Determine functional classification and federal eligibility. Program and transfer funds. Meet with district staff to ensure timely development and delivery of district and regional projects. Act as liaison between local government and programming division in scheduling and budgeting matters. Implement recommended scheduling changes in iPM for district projects. How you will contribute: Federal Strategy: Assist with coordination of district activities associated with federal strategy to include identifying projects to be included on the federal strategy. Monitor project status on federal strategy and communicate potential issues to district administration. Coordinate submissions of project modification reports to CO Federal Programs Division. Program Management: Coordinate with district staff to ensure programming is maintained in computer systems. Check accuracy of project data, including phases, schedules, and estimates used for programming. Coordinate with CO Federal Programs Division on project funding transfers and federal and state authorizations. Assist with project closeout process. Monitor project delivery performance measures in Dashboard. Communicate available funding for projects. Monitor and update iPM and other systems. iPM/SYP Manager: Coordinate district implementation of program management system tools including iPM, Project Pool, Schedule, PCES, Dashboard and Cardinal. Review and approve funding transfers a the district level for construction and maintenance funds. Obtain concurrence prior to sending to Federal Programs Division for approval. Maintain districtwide system integrity, oversee data changes, and develop checks and balances for project data and trend analysis. Review and approve revisions entered by project managers for schedule, estimates or information changes to projects. What will make you successful: Ability to analyze complex financial data, work with detailed numerical data and generate Ability to analyze, research and interpret data. Ability to communicate effectively orally and in writing with diverse audiences and varying levels of management. Ability to manage multiple tasks simultaneously. Ability to mediate difficult issues with municipal councils, staff, department staff and citizens. Ability to plan and conduct training, presentations and meetings. Advanced knowledge of VDOT's financial and project data management systems, including iSYP, PAM, Cardinal, Project Pool, Federal Strategy Database and Project Closeout Database. Advanced knowledge of federal, state, and local transportation laws, regulations, policies and operations. Advanced knowledge of the interrelationships between project data, including phases, schedules, and estimates, and the SYIP, SSYPs, STIP and TIPs, and federal strategy. Advanced knowledge of transportation funding requirements and regulations, as well as budgeting and finance policies and procedures. Skill in problem-solving and decision making. Skill in the use of computers, software applications and reporting tools.

Requirements

Advanced knowledge of federal, state, local transportation laws, regulations, policies and operations.
Advanced understanding of the interrelationships between project data, including phases, schedules, and estimates, and the SYIP, SSYPs, STIP and TIPs, and federal strategy.
Considerable experience monitoring, analyzing and reconciling programming and financial data.
Experience with transportation funding to include budgeting and finance.
Skill in the use of computers and software applications.

Nice To Haves

A combination of training, experience, or education in Finance, Engineering, or related field desired.
Certification in Project Management.
Experience in financial management, highway design and engineering, roadway construction, planning or programming.
Knowledge of VDOT's financial and project data management systems, including iSYP, PAM, Cardinal, Project Pool, Federal Strategy Database, and Project Closeout Database.

Responsibilities

Assist with coordination of district activities associated with federal strategy to include identifying projects to be included on the federal strategy.
Monitor project status on federal strategy and communicate potential issues to district administration.
Coordinate submissions of project modification reports to CO Federal Programs Division.
Coordinate with district staff to ensure programming is maintained in computer systems.
Check accuracy of project data, including phases, schedules, and estimates used for programming.
Coordinate with CO Federal Programs Division on project funding transfers and federal and state authorizations.
Assist with project closeout process.
Monitor project delivery performance measures in Dashboard.
Communicate available funding for projects.
Monitor and update iPM and other systems.
Coordinate district implementation of program management system tools including iPM, Project Pool, Schedule, PCES, Dashboard and Cardinal.
Review and approve funding transfers a the district level for construction and maintenance funds.
Obtain concurrence prior to sending to Federal Programs Division for approval.
Maintain districtwide system integrity, oversee data changes, and develop checks and balances for project data and trend analysis.
Review and approve revisions entered by project managers for schedule, estimates or information changes to projects.