Professional Education Specialist

Boston Scientific•Maple Grove, MN

43d•$76,000 - $144,400•Hybrid

About The Position

We are seeking a highly organized and detail-oriented Professional Education Specialist to support our professional education and training programs. This role plays a critical part in delivering impactful hands-on training experiences-including simulation workshops and cadaver lab sessions-by managing logistics, materials, and cross-functional coordination with internal and external partners. The ideal candidate thrives in a dynamic, collaborative environment and is passionate about improving healthcare education and outcomes.

Requirements

Minimum of 2+ years' experience in program coordination, project management, or similar roles.
Experience working in educational or training environments, ideally in a healthcare or medical setting.
Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
Excellent communication skills (both written and verbal) for liaising with internal teams and external stakeholders.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM systems (e.g., Salesforce).
Strong attention to detail and the ability to maintain accurate records and databases.
Ability to work independently and as part of a team, demonstrating flexibility and initiative.
Willingness to travel up to 30%.
Fluent in English.
Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.) and coordination of online events.
Basic knowledge of inventory management and maintaining educational materials.

Nice To Haves

Prior experience in the medical, healthcare, or educational training sectors, especially related to skills training, workshops, or simulations.
Experience working with cadaver labs or similar hands-on training environments.
Experience coordinating or supporting speaker programs or conferences.
Knowledge of Salesforce or similar CRM platforms for data entry and reporting.
Familiarity with e-learning platforms or training software (e.g., learning management systems, simulation tools).
Advanced project management skills and certification (e.g., PMP, CAPM).
Ability to work under pressure and meet deadlines while maintaining quality and accuracy.
Strong problem-solving abilities and a proactive approach to addressing challenges.
A customer-service-oriented mindset, with the ability to work collaboratively across teams and with external partners.
Appetite for innovation and continuous learning.

Responsibilities

Collaborate with sales, marketing, conference organizers, hospitals, and the education team to support skills training programs, including hands-on workshops and cadaver lab training sessions.
Prepare and test simulation and simulator models before sessions to ensure readiness.
Liaise with internal teams, grants teams, vendors, and conference organizers to align resources with program needs, ensuring all stakeholders are informed about program updates, logistics, and responsibilities.
Plan and execute the shipment of devices, models, and materials to training locations, tracking shipments to ensure timely delivery and managing any issues related to shipping, device calibration, and on-site storage.
Facilitate the return of equipment and unused materials, verifying conditions and restocking appropriately.
Assist in updating and distributing educational materials.
Oversee the professional education trainee and learner database, maintain the program calendar, and input data into Salesforce as needed.
Manage and maintain the inventory of training and educational tools (e.g., simulators, models, training materials) to ensure readiness and availability.
Manage an inventory of capital devices used in training programs, ensuring availability and proper storage.
Maintain an accurate inventory of simulation models, including tracking usage, condition, and replacement needs.
Develop a preventive maintenance schedule to ensure all models function optimally for educational sessions.
Coordinate maintenance with vendors for simulator and simulation models.
Forecast disposable materials requirements for training programs and maintain sufficient stock levels.
Collaborate with vendors to ensure timely procurement of disposables, optimizing cost and usage efficiency.
Coordinate pre- and post-program evaluations of training content and faculty.
Monitor changes impacting training needs and implement necessary updates to training protocols and materials.
Assist in coordinating local speaker programs and virtual/hybrid meetings (e.g., via Zoom or Teams), ensuring smooth logistics and execution.