Production Project Manager

ARTECHOUSE•Washington, DC

21d•Onsite

About The Position

ARTECHOUSE seeks an experienced Project Manager to lead the limited reopening of its Washington, D.C. location. This individual will assume full ownership of deployment — from planning and labor coordination through implementation and transition to operational state. This role is execution-focused. The Project Manager will work closely with a group of ATH consultants who have deep institutional knowledge of the venue, equipment inventory, technical infrastructure, and historical deployment protocols. The Consultant will provide strategic and technical guidance; the Project Manager will own delivery. The ideal candidate is operationally rigorous, financially disciplined, and technically fluent in multimedia installation environments. They are comfortable managing rigging, A/V engineers, vendors, contractors, and internal stakeholders while balancing budget and timeline constraints. This is a fixed-term, project-based role tied to the reopening timeline.

Requirements

7+ years of experience managing large-scale experiential, multimedia, or technical production projects.
Demonstrated financial project management experience.
Strong understanding of A/V systems, projection workflows, media servers, networking, and integration environments.
Experience managing installation crews and external vendors.
Excellent written and verbal communication skills.
Ability to manage multiple moving parts in compressed timelines.
On-site presence required in Washington, D.C.
Evening and weekend availability during installation and commissioning periods.
Comfortable working in active installation and technical environments.

Nice To Haves

Experience working in public-facing venues preferred.

Responsibilities

Own the end-to-end deployment plan for the DC reopening.
Translate strategic guidance from the ATH Consultant into actionable schedules and workstreams.
Manage a master reopening timeline, including:
Pre-production planning (draft provided)
Infrastructure review
Labor scheduling
Commissioning and operational turnover
Ensure readiness for public-facing operational state.
Develop and manage the reopening budget across all categories (labor, vendors, engineering time, rentals, repairs, contingency).
Track burn rate in real time and manage resource allocation accordingly.
Manage engineering and consultant hours carefully to align with budget expectations.
Approve invoices and reconcile final project costs with accounting.
Hire and manage installation crew and technical overhires as needed.
Identify and contract appropriate vendors (A/V, fabrication, electrical, IT, etc.).
Negotiate rates and payment terms where applicable.
Supervise onsite labor to ensure quality and efficiency.
Manage external engineers and technical consultants, prioritizing scope and time.
Audit and assess existing venue infrastructure, including projection systems, media servers, networking, power, rigging, and structural elements.
Ensure that all systems are stabilized and documented before reopening.
Work with knowledgeable engineers to resolve technical issues efficiently.
Maintain clear documentation of:
Scope of work
Equipment inventory and condition
Operational handoff procedures
Create structured workflows to ensure transparency across stakeholders.
Lead regular production meetings and distribute status updates.
Identify risks early (timeline, labor, equipment failure, vendor delays).
Develop contingency plans.
Anticipate technical bottlenecks before they impact the schedule or cost.
Provide clear decision-making recommendations to leadership.
Ensure smooth handoff from the installation phase to the operational team.
Confirm that all systems are stable, documented, and supportable.
Assist in defining maintenance plans and resource requirements for ongoing operation.