Production Project Coordinator

Trove Brands • Lehi, UT

1d • Onsite

About The Position

We are seeking a Production Project Coordinator to support the planning and execution of
marketing media production across our portfolio of brands. Reporting to the Senior
Marketing Project Manager, this role will focus on coordinating photo and video production
workflows, ensuring seamless execution from pre-production through post-production
and final asset delivery.
The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, multi-
brand environment. You will work closely with project managers, creative teams,
production partners, and brand stakeholders to ensure high-quality content is delivered on
time and aligned with brand standards.
Every role at Trove Brands is critical to our success. Your specific responsibilities will
include:

Requirements

• Bachelor’s degree in Marketing, Communications, Film/Media Production, Project Management, or related field (or equivalent experience).
• 2–5 years of experience in project coordination, preferably in marketing, creative production, media production, or CPG environments.
• Familiarity with production workflows, including pre-production, on-set coordination, and post-production processes.
• Experience with project management tools (ClickUp preferred; Asana, Monday.com, or Jira acceptable).
• Experience with digital asset management systems (Air or similar).
• Strong organizational and time management skills with the ability to manage multiple concurrent productions.
• Excellent communication and interpersonal skills, with experience working cross- functionally and with external vendors.
• Detail-oriented with strong problem-solving skills in fast-paced production environments.
• Growth mindset with eagerness to learn and develop within project management and production disciplines.

Nice To Haves

• Familiarity with creative tools and workflows (Adobe Creative Suite, Frame.io, or similar) is a plus.

Responsibilities

• Coordinate timelines and task execution for photo and video shoots, including pre- production planning, shoot logistics, and post-production workflows.
• Manage day-to-day project updates, assignments, and dependencies within ClickUp.
• Track key production milestones such as concept approval, shot lists, casting, location scouting, shoot dates, editing, and final delivery.
• Ensure all production assets (raw and final) are properly uploaded, organized, and maintained within Air (digital asset management system).
• In collaboration with production, maintain production calendars and resource schedules, including studio time, talent, vendors, and internal creative teams.
• Partner with Brand, Creative, and Marketing teams to align on production needs for campaigns, product launches, and evergreen content.
• Coordinate with internal teams and external vendors (photographers, videographers, editors, agencies) to ensure timelines and deliverables are met.
• Track deliverables across multiple brands and campaigns to ensure consistency, quality, and timely delivery.
• Support post-production workflows, including feedback routing, revision tracking, and final approvals.
• Maintain and improve production tracking tools, templates, and documentation to enhance efficiency and visibility.
• Help build and standardize workflows for media production across brands.
• Provide regular status updates and reporting on production progress, risks, and blockers.
• Support budgeting and cost tracking for production projects where applicable.

Benefits

• Comprehensive medical, dental, and vision care
• 401k package with employer matching
• Paid Time Off
• Maternity/Paternity leave
• Full indoor basketball/volleyball court
• Fully equipped fitness center (cardio, weights, functional fitness area, lockers and showers, etc.)
• Yoga studio
• Meditation/Nap room

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level