Production Operations Coordinator, Administrative Office Clerk
About The Position
Country View Family Farms is seeking a highly organized, detail-oriented Production Office Clerk to support our live production, maintenance, feed mill, and truck wash teams. In this role, you are a vital component of daily agricultural operations. You ensure accurate reporting, data integrity, ERP functionality, and administrative coordination that keeps our production system running efficiently. This position operates as a cross-functional bridge between production, maintenance, and finance, ensuring accurate pig movement tracking, inventory management, and operational documentation. If you thrive in structured environments, enjoy working with data, and take pride in precision and accountability, this is an opportunity to make a measurable impact.
Requirements
- High School Diploma or GED required
- Advanced Excel skills (pivot tables, data extraction, report creation, data analysis)
- Strong analytical and reconciliation skills
- High attention to detail and data accuracy
- Ability to prioritize and meet deadlines in a fast-paced environment
- Strong communication skills and ability to work cross-functionally
- Positive attitude with a team-first mindset
- Commitment to continuous improvement and operational excellence
Nice To Haves
- Experience with ERP systems (SAP or similar platforms preferred)
- Experience with database systems (Microsoft Access strongly preferred)
Responsibilities
- Maintain accurate production, inventory, and pig movement records
- Enter and reconcile data consistently throughout the week
- Extract, analyze, and summarize data using advanced Excel (pivot tables required)
- Generate weekly, periodic, and quarterly operational reports for leadership
- Ensure data accuracy across ERP systems (SAP or similar platforms)
- Support internal system administration and assist with troubleshooting
- Maintain benchmarks, performance scorecards, and production trackers
- Reconcile production and inventory data at period end
- Process receipts of goods and complete livestock transfer documentation within ERP
- Manage and troubleshoot work orders submitted by farms and internal departments
- Process, distribute, close, and archive work orders
- Track and support vendor-related items connected to work orders
- Monitor maintenance team time reporting and KPI tracking
- Support weekly operational meetings through reporting and documentation
- Maintain accurate records for construction projects, facility updates, equipment requests, and farm-related purchasing
- Assist with Accounts Payable processes and invoice resolution
- Perform analytical review and data reconciliation
- Support financial alignment between production and accounting systems
- Utilize Excel and database systems (Microsoft Access preferred) to manage and validate data
- Prepare and submit required weekly reporting to leadership
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
