Production Coordinator - AI/VFX

CoCreativ • New York, NY

3d • $70,000 - $80,000 • Hybrid

About The Position

Industrial Color is a leader in creative production, partnering with the world’s top brands, agencies, and creatives to bring visionary ideas to life. We are seeking a highly organized and proactive Production Coordinator to support a large-scale AI-driven production. This role is ideal for someone with experience in VFX, animation, or high-volume post-production environments, where managing artists, tracking shots, and coordinating complex pipelines is essential. The ideal candidate also brings a strong art and visual sensibility, with experience supporting commercial, brand, or visually driven creative work. You will work closely with Producers, Technical teams, and a group of artists, both internal and freelance, to ensure schedules, assets, and deliverables move smoothly from kickoff through final delivery.

Requirements

• 2+ years experience as a Production Coordinator, VFX Coordinator, or similar role
• Experience supporting large-scale VFX, animation, or post-production productions
• Background in art, design, animation, film, or a related visual discipline
• Strong understanding of shot-based pipelines and artist workflows
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency with production tracking tools (ShotGrid, Airtable, Excel, Notion, Jira, etc.)
• Bachelor’s degree or equivalent experience required
• Familiarity with AI creative or technical workflows

Responsibilities

• Production & Shot Management Track a high volume of shots, assets, and iterations across multiple workstreams
• Maintain accurate shot lists, production trackers, and status reports
• Coordinate shot handoffs, versioning, approvals, and deliveries
• Flag scheduling risks, bottlenecks, and dependencies early
• Artist & Team Coordination Support day-to-day operations for a team of artists
• Schedule artist assignments, reviews, and check-ins
• Ensure artists have clear briefs, references, and technical requirements
• Help onboard freelancers or additional artists as the team scales
• Schedule & Workflow Support Assist in building and maintaining production schedules
• Coordinate reviews, dailies, and feedback sessions
• Track revisions, notes, and client feedback to ensure alignment
• Help enforce pipeline consistency and naming/versioning standards
• Communication & Documentation Serve as a central point of communication between production, creative, and technical teams
• Distribute updates, notes, and action items clearly and efficiently
• Maintain organized documentation for workflows, processes, and deliverables

Benefits

• The anticipated salary range for this role is $70,000 - $80,000 annually.
• Ranges are based on various factors including the labor market, job type, internal equity, and budget.
• Exact offers are calibrated by work location, individual candidate experience, and skills relative to the defined job requirements.
• This is a hybrid role requiring flexibility to work in-office and remotely.
• Evening or weekend work may occasionally be required during major projects.
• We offer a competitive benefits package including major medical, dental and vision insurance, FSA, HSA, and employee discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level