Production and Operations Assistant, Showroom

Babylist•Beverly Hills, CA

2d•$23 - $27•Onsite

About The Position

The Babylist Showroom is a dynamic physical space used for brand events, video shoots, partner activations, product storytelling, and VIP experiences. As this experience expands, we need dedicated, reliable support to ensure public and private events, gifting moments, and content production remain consistent and premium. The Production & Operations Coordinator is a hands-on operational role that ensures the showroom's operations are organized, VIP guests are ready, and marketing projects run efficiently. You will support event prep, vendor coordination, product and VIP inventory, video production logistics, and general space upkeep. You help ensure the right people are focused on the right work and that every activation runs smoothly from beginning to end. Must be based in Los Angeles and available on-site for showroom events, including select nights and weekends.

Requirements

You're genuinely passionate: interested in events, production, content creation, or retail environments and that energy shows up in how you work
You come with real experience: 2+ years in production, events, retail operations, or similar hands-on work
You spot what needs to be done: proactive and observant, you notice what needs to happen before being asked and take pride in keeping spaces organized and functional
You keep things tight and organized: strong organizational skills and attention to detail that hold up even in complex, fast-moving environments
You show up ready to work: comfortable lifting 30–50 pounds, moving furniture, and supporting physical setup as needed
You thrive when things move fast: comfortable in fast-paced environments with shifting priorities and you don't skip a beat
You bring energy to production and events: energized by being part of a team that brings experiences to life, from unpacking products to supporting larger operational needs
You communicate with clarity: clear and comfortable interacting with partners, vendors, and internal teams across both small tasks and bigger operational moments
You're a true team player: collaborative, proactive, and willing to take on any task with a positive attitude

Responsibilities

You execute from start to finish: you handle pre-event and on-site setup including staging, signage, product prep, and room resets
You support a range of experiences: from influencer showers and brand activations to VIP events, you show up ready for whatever the moment calls for
You own the load-in and load-out: managing logistics for internal teams, partners, and vendors with care and efficiency
You leave things better than you found them: you support teardown and ensure the space returns to showroom-ready condition every time
You step in where needed: you provide general assistance to partners hosting events, including acting as a brand assistant, prepping inventory, and preparing their event space
You keep inventory airtight: you organize, track, and maintain showroom inventory including samples, props, and VIP gifting items
You manage the full product lifecycle: receiving, labeling, storage, and returns for all incoming and outgoing products
You bring the gifting experience to life: assembling and customizing gifting for events, influencers, and VIPs with attention to detail
You track what matters: you maintain records of what has been gifted, to whom, and when to support follow-up, reporting, and ROI measurement
You keep back-of-house running smoothly: organized, functional, and fully stocked at all times
You keep shoots on track: coordinating parking, talent arrival, and appearance releases so the day runs seamlessly
You support the creative team: assisting with product pulls, prop organization, set dressing, and shot resets
You prep and reset with care: getting the space ready for crews and returning the showroom to its best after every shoot
You stay organized on and off set: maintaining an inventory of all products purchased for video shoots and creating call sheets, shot lists, and product lists
You keep the showroom running behind the scenes: supporting the Experiential Operations Manager and Store Manager with vendors and contractors working on construction, repairs, installations, and technical projects
You manage arrivals and departures: greeting and supervising vendors to maintain security and minimize disruptions
You track the details: monitoring small production and event expenses and maintaining accurate cost and receipt logs
You support budget organization: assisting with documentation and keeping financials organized and accessible
You build and maintain the systems: keeping shared operational checklists, templates, and tracking tools up to date
You prepare the groundwork: creating templates for run-of-show documents, event decks, and event brand ambassador prep materials
You take pride in the space: ensuring the showroom remains clean, organized, and guest-ready at all times
You flag issues before they become problems: communicating damage, wear, or repair needs to the Showroom Manager proactively
You support resets and refreshes: assisting with merchandising updates and fixture maintenance as needed
You maintain consistency and quality: tracking displays, fixtures, and measurements to ensure the showroom always looks its best