Product & Inventory Coordinator

Sprague•Lawrence, NY

11d•$31 - $38

About The Position

Sprague is passionate about delivering the diverse products and programs that warm, power and move the world. We keep homes warm through Northeastern winters and hospitals cool through summer. We help small businesses focus on serving their communities, and our renewable fuels keep our country’s infrastructure running. From importing wind energy components to deploying leading-edge solar technology to help power terminal facilities, we are committed to continually evolving to meet our customers’ changing energy needs. Sprague is seeking a Product and Inventory Coordinator to join our Lawrence, NY Terminal team. The position entails managing all aspects of balancing inventory as well as office administration in a marine gasoline terminal. Your responsibilities will include: Inventory balancing, verifying, and reporting to all departments and customers (tax dept, schedulers, accounting, and all outside shippers) Coordinating products with customer setup and customer care for accounts at the terminal Updating and filing trailer inspections for supporting detail needed for Air Permit Assisting in state terminal air inspections Viewing, verifying, and running VRU Emissions reports for the rack documentation for the State/EPA Air regulations Designating and verifying completion of the monthly terminal inspections. Updating forms and inputting into SPHERA as needed Assisting drivers, sales representatives, and customers in the terminal driver certification process. Correcting BOLs and communicating with internal and external stake holders Assisting, testing, and supporting the IT department with testing of new versions and rack updates of the terminal automation system Updating Safety Data Sheets and Terminal Sustainability Worksheets Assist scheduling contractors and coordinating with terminal staff Scheduling deliveries of gases for VRU as well as scheduling quarterly/biennial/annual inspections for various equipment (VRU/ Compressor/ pipeline testing/ etc) throughout the terminal Providing administrative support for two terminals including record keeping, coding and approving invoices, payroll backup, and maintaining and ordering supplies

Requirements

Safety minded
Five plus years’ experience in an administrative/office management role with a focus on numbers
Strong numerical aptitude as well as verbal and written communication skills
Able to provide detail-oriented, precise, and accurate information
Excellent analytical and problem-solving skills
Ability to organize workload, and complete tasks efficiently in a fast-paced environment and under tight deadlines
Proven positive change agent within an organization with ability to optimize workflows
Self-starter able to work both independently and as part of a team
Flexible and able to adapt to the changing needs of the terminal
Strong computer skills, including knowledge of Microsoft Word, Excel (ability to write formulas). Must be comfortable learning and working with multiple systems and user interfaces simultaneously
Ability to communicate at all levels and with a diverse constituent
Can do attitude

Responsibilities

Inventory balancing, verifying, and reporting to all departments and customers (tax dept, schedulers, accounting, and all outside shippers)
Coordinating products with customer setup and customer care for accounts at the terminal
Updating and filing trailer inspections for supporting detail needed for Air Permit
Assisting in state terminal air inspections
Viewing, verifying, and running VRU Emissions reports for the rack documentation for the State/EPA Air regulations
Designating and verifying completion of the monthly terminal inspections. Updating forms and inputting into SPHERA as needed
Assisting drivers, sales representatives, and customers in the terminal driver certification process.
Correcting BOLs and communicating with internal and external stake holders
Assisting, testing, and supporting the IT department with testing of new versions and rack updates of the terminal automation system
Updating Safety Data Sheets and Terminal Sustainability Worksheets
Assist scheduling contractors and coordinating with terminal staff
Scheduling deliveries of gases for VRU as well as scheduling quarterly/biennial/annual inspections for various equipment (VRU/ Compressor/ pipeline testing/ etc) throughout the terminal
Providing administrative support for two terminals including record keeping, coding and approving invoices, payroll backup, and maintaining and ordering supplies

Benefits

medical benefits and retirement contributions that start on your first day
Employees start with three weeks (15 days) of paid vacation time per year!
Sprague also provides tuition reimbursement for any employee that would like to further their education.
Sprague donates back to the communities in which we live and work every year and provides opportunities for employees to support various charities throughout the year.
Sprague offers paid volunteer time to allow employees to support charities which are meaningful to them in the communities in which they live.
401(k) Traditional and Roth plans with employer match of 100% of the first 6% of the employee’s contribution
Defined Contribution Plan with an automatic 2.6% contribution from Sprague
Paid Volunteer Time
Flexible Working Policy
Choice of high deductible and PPO Health Plans to fit your individual needs