Producer - Whalar Studios

Whalar Group•New York, NY

6d•$85,000 - $95,000

About The Position

Whalar Studios is the production arm of Whalar, a global creator and social agency. We sit at the intersection of traditional production craft and creator-native instinct, building content that is culturally fluent and designed to move. We're a production house built from the creator economy. We create as creators. Whalar Studios is looking for a Producer who is equally at home in a client meeting and on a shoot day. This is a foundational hire for a fast-growing production studio, someone who will help us build the operational backbone of Studios while also rolling up their sleeves when shoots go into production. This is a dual role in the truest sense: part agency producer, part production manager, and the kind of person who finds both sides of that equation equally satisfying. You'll keep our projects, pipeline, and vendors organized and moving, and when productions go live, you'll shift into a hands-on PM role by owning the logistics, the schedule, and the shoot day itself. You'll work directly with the Head of Whalar Studios and be one of the first members of a team we're building with intention. If you want to help shape how a new studio operates, this is that role.

Requirements

5+ years of experience in production, with time spent on both the agency and studio/production company sides or a hybrid environment that gave you both.
Strong social, digital, and branded content production experience. You know that a shoot for TikTok requires a different approach than a shoot for broadcast, and you've made that call yourself.
Genuine fluency in production management: you've built call sheets, managed crew, and run shoot days. You know what it takes to keep a production on track when things get complicated.
Experience managing the pre-bid process (timelines, estimates, partner identification) and seeing projects through to wrap and reconciliation.
An obsession with the details. You can spot a gap in a timeline or a risk in a budget before it becomes a problem.
Comfortable with new business and client-facing work — you understand that in a growing studio, pipeline and production are part of the same job.
A skilled negotiator and communicator, confident presenting to clients and vendors alike.
A self-starter who doesn't need a fully built system to operate. You're ready to help build it.

Responsibilities

Own project timelines, budgets, and vendor relationships across active productions from brief through delivery, including deal memos, vendor onboarding, and project wraps and reconciliation.
Support the pre-bid process: developing ballpark estimates, identifying the right production partners (directors, editors, colorists, crew), and building timelines that match the scope.
Track and support the new business and existing client pipeline, maintaining visibility on where every project stands and what's coming next.
Manage contracts, paperwork, and production admin so nothing slips.
Actively participate in creative work sessions, providing production partnership that keeps projects on budget while maintaining craft and fit for format.
Step into a Production Manager role on shoots by building schedules and call sheets, managing on-set logistics, and keeping productions running smoothly.
Work closely with the Head of Whalar Studios and creative leadership to ensure production feasibility matches creative ambition.
Share project status and health with account and client teams, and flag risks before they become problems.
Help establish and refine the workflows and processes that will define how Whalar Studios operates as we scale.