Producer

PRA Business Events•New York, NY

3d•Hybrid

About The Position

This role is hybrid with some work from home and some commuting to an office in New York City. Applicants must be based in the NYC area to be considered for this role. PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression. Basic Function Under general direction, manages large scale projects or portions of multiple client projects including resources, timelines and budgets.

Requirements

Bachelor's degree, or equivalent relevant experience
5 years of related experience in overseeing the execution of corporate meetings, client events, and other complex programs.
Excellent interpersonal and communication skills with a diverse group of clients, supplier partners, coworkers and employees
Proven track record of client service orientation, displaying a positive attitude and ability to respond to client needs.
Ability to read, analyze and interpret client proposal requirements, contracts, financial reports and other legal documents
Ability to effectively present information and respond to questions from clients, and supplier partners
Ability to multitask and work on multiple programs with different deadlines
Ability to work well with all levels of management, staff and supplier partners
Working knowledge of supplier partners providing production, technology, creative and content-development services
Ability and willingness to work flexible hours including weekends, evenings and holidays
Ability and willingness to travel regularly, including extended travel period for event delivery
Detailed and Organized
Project Management
Excellent Verbal and Written Communication Skills
Proven knowledge of lighting, audio, video and technical direction of live events
Self-Motivated and Motivating of Others
Effective Negotiator
Problem Solving
Team Player
Ability to Lead Teams
Client centric approach to projects/business

Responsibilities

Produces large client events and projects. Is a key member of the Account Team and serves as a primary contact for the client during the pre-planning and operation of the client's program, ensuring project requirements are communicated and the expectations of the client are exceeded to promote client satisfaction and account retention.
Provides Leadership throughout the planning and execution process with client and stakeholders. Leads the technical/production team on site and shares responsibility with the sales team for client care and exceeding client satisfaction.
Collaborates with the Sales team to understand the detail of a client's program and serves as a primary client contact once project has been contracted.
Develops and produces project elements including timelines, budgets, supplier partners, personnel and other resources required to complete a project on-time and within budget. Manages multiple projects simultaneously.
Manages the coordination and processing of all vendor paperwork and payments.
Manages program changes during pre-planning and on-site, negotiating and up-selling
Responsible for managing the expected gross margin for the event once contracted
Ensures deposits for program have been received as contracted and billing is completed
Coordinates and/or leads pre-con meetings with client, venue and supplier partners.
Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives
Contributes to new business development efforts, including proposal development, sales collaborations, etc.
Recommends, leads and negotiates with supplier partners to meet client project needs and budgets. Maintains necessary communication and coordination with multiple supplier partners to allow performance to specs and on-site execution.
Supervises assigned coordinators and freelance contractors. Guides internal project team activities in conjunction with team leader and provides direction and counsel to freelance producers.
Performs producer responsibilities including on-site production, writing and editing certain show content, rehearsing presenters, producing videos and calling certain shows.
Establishes and monitors project budgets to ensure profitable operations.
Provides project creative input and strategic direction for further development of account and projects for which he/she is assigned.
Provides input on personnel hiring and placement.
Maintains knowledge of industry trends, products and competition.