Producer, Virtual Events
About The Position
The Producer supports the planning and execution of virtual and hybrid events, with a primary focus on Zoom-based meetings and internal productions. This role is responsible for coordinating logistics, supporting live event execution, and ensuring a smooth experience for presenters and attendees. This position includes direct interaction with internal stakeholders and occasional exposure to executive-level participants, requiring strong communication, professionalism, and attention to detail. What You’ll Do: Virtual Event Execution Support and operate Zoom meetings and webinars for internal eventsManage meeting setup, including links, settings, and participant accessAssist with live event execution, including admitting participants, monitoring chat, and basic troubleshootingEnsure a smooth and professional virtual experience for all attendees Production Assist in building and maintaining run-of-show documentsCoordinate scheduling, meeting logistics, and event detailsSupport presenters with pre-event setup, including basic technical checksTrack event requirements and ensure readiness ahead of live sessions Stakeholder & Executive Support Communicate clearly with internal stakeholders to support event planning and executionAssist in preparing presenters, including executive participants, for virtual eventsMaintain a high level of professionalism and discretion when supporting leadershipProvide real-time support during events while ensuring a calm and organized experience Technical Support (Basic) Provide first-level support for common audio/video issuesAssist with screen sharing, presentation playback, and platform navigationEscalate technical issues to senior production or engineering teams as needed Team Collaboration Work closely with Producers and technical teams to support event deliveryMaintain clear communication before, during, and after eventsSupport multiple events and priorities in a fast-paced environment Work Environment Primarily on-site, with some flexibility depending on event needsSchedule may vary based on live event timing
Requirements
- 1–3 years of experience in event production, media, AV, or related field (or internship experience)
- Familiarity with Zoom (meetings, webinars, or virtual events)
- Strong communication skills with the ability to interact professionally with stakeholders at all levels
- Highly organized and detail-oriented
- Ability to stay calm and responsive in live event environments
Nice To Haves
- Exposure to supporting executive-level meetings or internal corporate events
- Experience in hybrid (virtual + in-room) environments
- Interest in growing into a production or live events career path
Responsibilities
- Support and operate Zoom meetings and webinars for internal events
- Manage meeting setup, including links, settings, and participant access
- Assist with live event execution, including admitting participants, monitoring chat, and basic troubleshooting
- Ensure a smooth and professional virtual experience for all attendees
- Assist in building and maintaining run-of-show documents
- Coordinate scheduling, meeting logistics, and event details
- Support presenters with pre-event setup, including basic technical checks
- Track event requirements and ensure readiness ahead of live sessions
- Communicate clearly with internal stakeholders to support event planning and execution
- Assist in preparing presenters, including executive participants, for virtual events
- Maintain a high level of professionalism and discretion when supporting leadership
- Provide real-time support during events while ensuring a calm and organized experience
- Provide first-level support for common audio/video issues
- Assist with screen sharing, presentation playback, and platform navigation
- Escalate technical issues to senior production or engineering teams as needed
- Work closely with Producers and technical teams to support event delivery
- Maintain clear communication before, during, and after events
- Support multiple events and priorities in a fast-paced environment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
