Producer - Events

Jack Morton•Miami, FL

5h•Onsite

About The Position

While you’ll be a Jack Morton employee, this role will be uniquely embedded with one of our key clients. Candidates must be based in the Miami (ideal) or West Palm Beach areas and willing to work in the office at least four days a week. We believe in Extraordinary. At Jack Morton we create head-turning, stomach-dropping, mind-boggling, smile-inducing brand experiences for everyone. It’s the future of marketing and there’s nothing passive or predictable about it. We promise every day will be different from the previous one in a very good way. We take care of each other, as much as we take care of business. We marvel in each other’s uniqueness and revel in what each of us brings to the human potluck that is Jack. So, if you want to help shape the future of an entire industry, welcome. If you feel work, and the people you work with, can be extraordinary, let’s chat. We’re Jack, and we can’t wait to meet you. That brings us to you. We are seeking an experienced and detail-oriented Producer / Event Planner to join our team. This role focuses on providing best-in-class customer service for attendee logistics, ensuring a seamless and elevated experience for C-Suite executives and high-net-worth individuals. The ideal candidate will have a strong background in managing complex RSVP processes, travel logistics, and high-touch guest services with precision and professionalism. This role also requires preparing and delivering high-level reporting to top executives on a weekly basis. This role is embedded in our client’s organization, a financial services firm.

Requirements

5-8 years of experience in high-profile event production, preferably within financial services and preferable with conference and sports & entertainment hospitality experience.
Exceptional verbal and written communication skills—must be clear, concise, and professional in all interactions.
Proven ability to manage complex travel logistics and high-profile guest services with attention to detail and discretion.
Strong organizational skills with the ability to manage multiple projects simultaneously and meet tight deadlines.
Experience working with C-Suite executives or high-net-worth individuals preferred.
Proven ability to develop and present high-level reporting to senior leadership.
Problem-solving mindset with the ability to remain calm under pressure.
Ability to work flexible hours, including evenings, weekends, as required.

Responsibilities

Lead the planning, coordination, and execution of high-profile, client-hosted events, ensuring seamless operations in a high-pressure environment.
Oversee all event elements, including venue selection, logistics, creative direction, vendor management, production execution, and post-event evaluations.
Develop and manage production timelines, run-of-show schedules, and contingency plans to ensure flawless event delivery.
Ensure all event components uphold the highest standard of execution, aligning with both the client’s and our agency’s brand and quality expectations.
Travel as needed for on-site event execution, offering hands-on leadership and problem-solving in fast-paced environments.
Serve as a point of contact between our agency and the client, acting as a trusted advisor and event execution expert against assigned projects.
Communicate effectively with client stakeholders, internal teams, and external vendors to ensure strategic alignment and a seamless planning process.
Provide regular status updates, offering clear insights into event progress, challenges, and solutions.
Work collaboratively with client leadership to understand their objectives, ensuring events are both strategically impactful and aligned with business goals.
Evaluate when additional agency support is required, acting as a liaison to bring in the necessary resources and expertise.
Manage ancillary event experiences such as executive dinners, private receptions, and bespoke hospitality engagements with exceptional attention to detail.
Ensure guest experiences are personalized, seamless, and reflective of a premium standard from arrival through departure.
Oversee event budgets, ensuring cost-effective solutions while maintaining the highest quality standards.
Source, negotiate, and manage vendor contracts, including venue partners, catering, AV, decor, and transportation providers.
Partner with creative teams to design and implement brand-aligned event collateral, digital content, and immersive experiences.
Anticipate potential risks and proactively develop contingency plans to address challenges that may arise before or during events.
Lead crisis management efforts on-site, ensuring quick decision-making and effective resolution of unexpected issues.