Procurement Systems Analyst

Montclair State University•Montclair, NJ

About The Position

Reporting to the Assistant Vice President of Procurement Services, the Procurement Systems Analyst provides functional and technical support for various procurement systems, including Workday Procurement and Workday Strategic Sourcing, which includes process improvements of business processes, configurations, and data accuracy. The position is also responsible for supporting all phases of procurement activities through data analysis and reports, providing service triage, training, and collaborating with key stakeholders.

Requirements

Bachelor’s degree from an accredited college or university.
Minimum 4 years of experience with the procurement process in a large organization.
Experience with e-Procurement software, including business process configuration.
Knowledge of the procurement of goods and services.
Ability to adapt and innovate while adhering to established procedures.
Strong project management skills.
Demonstrated ability to handle multiple assignments with critical deadlines and changing priorities.
Ability to work independently and to collaborate with others.

Nice To Haves

Master’s degree from an accredited university.
Ability to work independently and to collaborate with others.
Experience in a higher education setting, preferably a New Jersey public entity.
Ability to work independently and to collaborate with others.

Responsibilities

Provide proactive functional and technical support for procurement systems and business processes, focused on recommending and leading continuous improvement initiatives and implementations to increase efficiency and optimize processes.
Implement, maintain, and update standard operating procedures, stakeholder job aids, and other materials supporting the development of system enhancements or business processes.
Provide training to internal customers, service triage, including but not limited to any system workflows, connectors, and end-user troubleshooting.
Collaborate with internal (including IT) and external stakeholders, as well as external suppliers, to create solutions, identify operational inefficiencies, and system implementations and enhancements.
Create, develop, and maintain reports, dashboards, and metrics for the Department.
Provide data analysis and reports to support procurement initiatives and assist procurement processes.
Audit, maintain, acquire, and improve the quality of procurement-related data. Ensure data and business process accuracy.
Review Workday's biannual releases as well as continuous monitoring of Workday Community to identify and recommend process improvements. Submit cases to Workday as needed.
Support Workday Procurement, including end-to-end goods and services procurement, requisitions, purchase and change orders, self-service supplier management and supplier portal (including future implementation), supplier punchouts, supplier contracts, and any other related system functionality or configurations.
Support Workday Strategic Sourcing, including maintaining and auditing system configurations and business processes, including project intakes, pipeline management, sourcing events, supplier onboarding, and contract management.
Support the University’s procurement card system and integration within Workday.
Maintain Procurement Services website and active database of standard documents posted on the website.
Responsible for the Procurement Services month-end and year-end closing process.
Maintain knowledge of procurement as well as related areas such as budgets, expenses, and financial management.
Drive cross-functional operational continuity by providing system support and executing end-to-end procurement functions such as purchase order lifecycle management, as required to meet shifting departmental demands.
Lead special projects as assigned.
Perform other duties as assigned.
Management retains the right to add or change job duties at any time.