Procurement Specialist - CORRECTIONS

Sedgwick County•Wichita, KS

1d•Onsite

About The Position

Manages department inventory and oversees debt recovery program. Coordinates and facilitates contractor training to ensure compliance with departmental requirements. Maintains department records in accordance with county policies and documentation standards. Assists with procurement processes to assure department is in compliance with applicable grant regulations.

Requirements

High school diploma or equivalent.
Transcript verifying education credits is required.
One year of administrative experience in either records management, inventory or procurement/purchasing.
Valid US driver’s license without restrictions.
Current proof of automobile insurance.

Nice To Haves

Two years of administrative experience managing grant records, procurement records and/or inventory.
Associates degree or coursework in Business, Accounting, Public Administration.

Responsibilities

Assist with preparation and processing of Purchasing documents (RFP development/routing, contract development, on OnBase processes).
Obtain price quotes and assure compliance with competitive selection requirements for grant-funded purchases.
Assist with preparation and processing of purchase request forms including gift card purchase requests, food pre-approval forms, and procurement intake forms.
Maintain Contract and MOU Workbooks to add new items, flag items coming due for renewal, and archive items upon expiration.
Assist with data entry and documentation requirements related to expenditure of grant funds.
Assist with maintenance of Grant Compliance Matrices to ensure all documents received or executed are recorded in a timely manner.
Update department inventory tracking workbook as items are purchased/received/transferred/discarded.
Maintain the department inventory records in SAP.
Conduct on-site inventory quarterly to identify and document updates.
Assure compliance with county Controlled Assets Policy.
Prepare client information spreadsheet for notification mailings and track/reconcile returned mail.
Compile and organize client data for submission into the state system in accordance with reporting requirements.
Reconcile submission with the program accounting system to ensure accuracy and consistency.
Monitor/update state and program accounting systems with payment information.
Maintain accurate financial reporting and compliance processes.