Procurement Specialist

Jaxon Engineering and Maintenance•Colorado Springs, CO

About The Position

Jaxon Engineering is seeking an experienced Procurement Specialist to join their procurement team. Jaxon is a leading global provider of High-Altitude Electromagnetic Pulse (HEMP) services, offering world-class engineering, testing, construction, and sustainment. The company is headquartered in Colorado Springs with employees working throughout the U.S. Jaxon offers outstanding benefits packages, competitive pay, and a culture that is unmatched. This role is responsible for the accurate and timely processing of purchase requisitions and purchase orders to meet quality standards and project timelines. The specialist will interact regularly with all departments within the organization as well as with many external suppliers. Effective communication skills along with attention to detail are required to ensure Jaxon is acquiring quality goods and services from the appropriate suppliers.

Requirements

Ability to obtain a U.S. Department of Defense Secret clearance

Nice To Haves

Ability to communicate effectively and confidently, both verbally and in writing, across multiple departments within Jaxon
Ability to communicate effectively with Jaxon’s vendors, including in-person meetings with vendor representatives.
Experience in research in order to locate and identify potential suppliers to support Jaxon’s operations
Ability to resolve conflicts with Jaxon vendors and internal stakeholders
Ability to learn key aspects of the Federal Acquisition Regulations processes and procedures
Able to work in a fast-paced environment, while juggling multiple priorities
Detail-oriented and can easily coordinate work while maintaining compliance with multiple contract requirements
Strong skills in Microsoft Outlook and Windows programs (Excel, Word, PowerPoint)
Ability to work effectively in cross-functional teams, while also able to work independently
Ability to identify and propose solutions to inefficiencies in the procurement process
Associate’s degree or equivalent experience in a related field

Responsibilities

Execute procurement & vendor management duties for multiple projects across multiple departments
Verify product requirements and coordinate material purchases for projects across multiple departments
Review purchase requisitions for clarity, compliance, detail, and completeness. Follow up with internal stakeholders to rectify discrepancies prior to placing orders with suppliers.
Maintain supplier files and purchase order records in accordance with Jaxon’s established policies, procedures, and guidelines
Manage the supplier approval process for select vendors
Prepare purchase orders, distribute purchase orders to suppliers, manage overdue shipments and open purchase orders
Ensure all supplier on-boarding documentation is accurately prepared prior to engagement with new suppliers
Provide timely updates to all internal stakeholders regarding purchasing activity (orders, back orders, returns, etc.)
Ensure communication of and compliance with all contractual requirements including purchasing, storage, and transportation requirements
Resolve purchasing, delivery, receiving, and accounts payable invoice discrepancies; coordinate vendor returns
Maintain vendor list for both contact, demographic, and payment term details
Proficiently uses Oracles’ NetSuite software to support entire procurement process