Procurement Specialist

Mass General Brigham•Somerville, MA

1d•$20 - $28•Remote

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Under the general supervision of the Corporate Manager of Purchasing or his/her designee, the Procurement Specialist operates within the established organization and departmental policies and procedures. The Procurement Specialist provides procurement process support to Mass General Brigham Customers and Suppliers. Procurement process support includes the following tasks as presented in the Principal Duties and Responsibilities Section. The Procurement Specialist will have extensive contact with Mass General Brigham Suppliers and Mass General Brigham Customers (Research, Clinical and Administrative).

Requirements

Bachelor's Degree in General Business required. Experience can be accepted in lieu of degree
2-3 years of related purchasing experience required
Requires excellent organizational skills.
Requires excellent verbal, written, and communication skills.
Requires the ability to work independently, take initiative, prioritize tasks and escalate issues as needed.
Able to collaborate in a team environment.
Knowledge of basic computer systems (ex: Microsoft Outlook, Microsoft Office) and preferably Mass General Brigham applications (ex: PeopleSoft, GHX).

Responsibilities

Use/s the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration
Take responsibility for assigned requisitions.
Source description only requests through existing vendors when possible, using knowledge of Mass General Brigham item file and alternate vendors.
Process any orders requiring manual buyer intervention including standing, blanket, bill-only, description-only, new vendor requests, services, independent contractors, and summary orders.
Review purchase requisitions for appropriateness with regard to budgets and their conformance with established policies and procedures.
Identify and/or select potential sources of services or supplies
Assists in determining if newly suggested vendors are appropriate to add to the Mass General Brigham Supplier File.
Administer purchase orders and other transactions from requisition development to completion.
Utilizes a computerized/automated materials management system(s) which includes EDI processing, PeopleSoft web-based vendor direct programs (punch out vendors), and GHX.
Familiarizes himself/herself with the characteristics and functions of the product by utilizing reference sources and resource persons.
Follows up and offers feedback to users on requisitions outstanding.
Maintains documentation of sourcing with due consideration to price, quality, availability and delivery accurately.
Respects and maintains the confidentiality of all patient, physician, and hospital related information.
Cooperates and communicates in an effective, professional manner with supervisor, management, peers, general staff, physicians, other personnel.
Encourages open communication and verbalization of opinions among staff in attempt to identify and resolve problems and improve the overall efficiency of the department
Other duties as requested by Manager of Purchasing and/or designee.