2025

St Johns County Sheriff's Office•Saint Augustine, FL

14h•Onsite

About The Position

The Procurement Specialist is responsible for the procurement of uniforms, equipment, and office supplies. The Procurement Specialist processes approved Purchase Orders in the financial software system, sends approved Purchase Orders to the Vendor and/or Requestor, and reviews the open Purchase Orders list. The Procurement Specialist also assists with quote requests for varying departments and provides additional assistance with submitting orders as needed.

Requirements

High School Diploma or Equivalency
25 WPM accurately
Valid Florida Driver's License
Advanced computer literacy
Advanced knowledge of Microsoft Word, Excel, and PowerPoint
Knowledge of purchasing and bidding principles and practices
Basic knowledge of general office equipment

Nice To Haves

Knowledge of applicable software preferred
Familiarity with the global best practices of public procurement through NIGP

Responsibilities

Procurement of uniforms, equipment, and office supplies
Processes approved Purchase Orders in the financial software system
Sends approved Purchase Orders to the Vendor and/or Requestor
Reviews the open Purchase Orders list
Assists with quote requests for varying departments
Provides additional assistance with submitting orders as needed
Entering new vendors into the financial software system and updating existing records as requested
Source, evaluate, select, and establish a working relationship with new vendors/suppliers and negotiate purchase terms to meet agency needs as needed
Maintaining and updating supplier/vendor catalogues, as well as evaluating supplier performance and pricing
Maintaining current Certificates of Liability Insurance and checking for expiring certificates once per month
Updating the Non-Stock Items spreadsheet quarterly
Comparing vendor pricing/research bulk ordering price reductions for applicable items
Assisting with obtaining quotes as needed and reviewing the quotes received for accuracy/completeness
Completing procurement related forms
Responding to procurement related questions
Entering requisitions as needed for Vendor purchases of supplies/equipment and for replenishment of inventory stock
Reviewing, allocating, releasing, and approving pending inventory-related requisitions for Agency members once eligibility is confirmed
Confirming requisitions for Amazon are approved within the required timeframe
Confirming all Created and Allocated Requisitions are handled within a timely manner
Sending Issued Property lists to employees/staff and the documentation of returned agency issued uniforms, equipment, and supplies
Coordinating the return of items when an agency employee transfers to a different division
Notification to newly promoted or transferred employees of eligible applicable items
Completion of Adjustments as requested for inventory-related items
Assisting with yearly Central Supply Inventory
Managing a variety of competing tasks and priorities while meeting deadlines
Compiling data/run reports at the request of management
Maintaining complete and accurate files via the agency software
Adhering to laws/agency policy/rules/ regulations/SOP/ procedures
Maintaining confidentiality/security of files and information obtained in the course of employment
Processing/compiling/disseminating record/public record information as directed by approving authority in accordance with lawful requirements
Maintaining continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
Exhibiting excellent teamwork skills
Taking initiative, overcome obstacles, and maintain momentum on assignments.
Working independently as necessary with general guidance from supervisor to make decisions while exercising good judgment
Comprehending and following verbal and written instructions in technical and non-technical language
Anticipating questions, issues, and concerns to act as an effective troubleshooter
Preparing detailed, complete, and timely documentation
Applying logical and team-based problem-solving techniques that build collaboration and ensure efficient use of resources
Upholding poise while dealing with individuals in difficult situations while exhibiting tactfulness and diplomacy
Professional interaction with colleagues, other public agencies, developers, contractors, consultants, and the general public
Possessing good interpersonal and communication skills
Adhering to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)