Procurement Specialist

State of Nebraska•Lincoln, NE

1d•Onsite

About The Position

The Operations Division at the Nebraska Department of Transportation (NDOT) is seeking a Procurement Specialist to join our team. At NDOT, we reward our employees' hard work with a friendly and supportive work environment and a comprehensive benefits package. The work we do matters! State Government is one of the largest and most diverse employers in Nebraska. Whether it's helping a vulnerable child, advancing public health, making highways safer, or preserving our natural resources, the work we do matters!

Requirements

Bachelor’s degree in business administration, procurement, supply/inventory operations, or related field AND procurement-related experience.
Experience can be substituted for education on a year-for-year basis.
Knowledge of State purchasing regulations, methods, procedures, and business practices to make purchases involving specialized requirements.
Knowledge of Solicitation or purchasing methods, analysis of products and services that have unique aspects and many critical aspects, various procurement clauses, price analysis techniques, and post-award procedures.
Skills in being highly organized, detail-oriented, and able to perform repetitive work in a high-volume, fast-paced work environment.
Accurate keyboarding and proofreading skills.
Effective communication, English grammar and usage; listening to and retaining information and/or instructions received to perform assigned tasks.
Ability to independent problem-solving.
Ability to multi-task.
Ability to be detail-oriented.
Ability to have sound judgment, be a self-motivator, work independently and as a contributing team member, and have a customer service mindset.
Ability to accommodate new methods.
Sharp attention to detail.
Predictable and reliable attendance.
Ability to maintain records and files, scanning, multi-function copy machines, telephones, and other office equipment.
Ability to perform repetitive tasks in a fast-paced environment.
Regular and reliable attendance is required.

Nice To Haves

Experienced with negotiations and maintaining effective working relationships with internal and external entities.
Experience with research and evaluation of products, services, productivity, and processes.
Experience in writing bid commodity and service specifications/technical requirements, and evaluation of bids.
Experience with basic accounting, policies and procedures, communication, and objectives as they relate to the management of programs and contracts and state contracting regulations.
Experience using Oracle/JD Edwards EnterpriseOne System or other comparable systems, as well as MS Office, in creating bid documents and spreadsheets.

Responsibilities

Perform procurement responsibilities for a wide range of technical, complex, and high-cost goods/equipment, services, maintenance projects, and capital construction projects through formally advertised bid procedures and firm-fixed-price contracts using standard clauses in accordance with Nebraska state statutes and regulations.
Prepare detailed bid documents, Invitation to Bids (ITB's), and Request for Proposals (RFP's) for bidding purposes for high-cost goods/equipment, services, maintenance projects, and capital construction projects, incorporating the technical requirements, clauses, delivery requirements, and when applicable, the terms and conditions sends out newspaper advertisements, coordinates pre-proposal conferences, bid openings, technical review committees, pre-award conferences, and walk-throughs.
Responsible for tracking contract expiration dates and administering renewals of contracts.
Review and prepare bid tabs on received bids for ITB's and RFP's for Compliance with Mandatory Requirements.
Conducts an analysis of the overall low vs. the low bidder per line or group of lines, analyzes prices, and ensures compliance with advertised specifications.
Review information for the award of bid justification.
Performs contract award obligations such as posting of bid tabulations and bids, intent to award, obtaining insurance certifications, Secretary of State letter of good standing, and works with Surety Companies and Bonding Agencies to obtain Certificates of Insurance and contract performance bonds.
Reviews bids for proprietary information and ensures it is kept confidential.
Prepare and generate contract awards and renewals, in E1 and in compliance with statutes, specifications, and policy, including ensuring contract lines being awarded correlate to the deliverables and costs per ITB and RFP bid documents, and route the contract for approvals/signatures required.
Receive and review informal and formal bids and quotes.
Review quotes for price reasonableness and determine if requirements for competition have been met.
Evaluate quotes in terms of price, item, discount, transportation, costs, and delivery time, and determine the most advantageous offer to the government.
Negotiates with vendors on a variety of procurement issues.
Solicit oral or written quotes using Open Market Purchase Authority, informal and formal processes.
Prepare the final contract with the necessary documentation and award recommendations.
Perform other duties as assigned.

Benefits

State-matched retirement contribution of 156%
13 paid holidays
Generous leave accruals that begin immediately
Military leave
Tuition reimbursement program
Dependent tuition reimbursement program with partnering Nebraska community colleges
Public Service Loan Forgiveness Program (PSLF) through the Federal government
79% employer-paid health insurance plans
Dental and vision insurance plans
Employer-paid $20,000 life insurance policy
Wide variety and availability of career advancement as the largest and most diverse employer in the State
Opportunity to be part of meaningful work and make a difference through public service
Training and Development based on your career aspirations
Job security and stability, even during times of economic hardship
Employee Assistance Program
Helpful and supportive teammates
Free parking