PROCUREMENT SPECIALIST

TDS•Waunakee, WI

About The Position

Suttle-Straus is looking for an experienced Procurement Specialist o join our award-winning team! We offer a collaborative work environment, great benefits and fantastic co-workers. The ideal candidate is a skilled problem solver with a continuous improvement mindset and a strong commitment to internal and external customer satisfaction. Suttle-Straus is a premier provider of printing, wide format, digital imaging, mailing, custom kitting, warehousing, and distribution services. Our success is founded on three core principles: A clear focus on meeting and exceeding customer expectations; a long history of implementing new technologies to increase quality and efficiency; and the importance of supporting an outstanding workforce. We offer a competitive benefits package with immediate eligibility for health, dental, vision and life insurance, and eligibility after 30 days for a company matched 401(k) plan. Paid time off accrues monthly from date of hire. Check out our Facebook page to learn more about us! Job Summary: The primary function of the Procurement Specialist is to source raw materials, products and services while managing vendor relationships. This role is responsible for creating a buying strategy that balances quality, service and cost, reducing duplication of effort, pooling volume purchases for discounts, enabling more effective inventory control, and enhancing relationships with suppliers. This position will follow company purchasing policies.

Requirements

Previous experience in a purchasing role for a manufacturing company
Experience using procurement software and databases
Excellent organizational skills
Attention to detail
Strong written and verbal communication skills
Strong negotiation skills
Strong problem identification and resolution skills
Strong computer skills
Research and analytical skills
Continuous improvement mindset

Nice To Haves

Bachelor’s degree in supply chain management or business administration preferred

Responsibilities

Provide short- and long-term strategic purchasing/scheduling plans consistent with and supportive of company goals to meet customer requirements and sourcing, delivery, and pricing objectives
Manage vendor performance using a rating/ranking system, and conducting annual business reviews with key suppliers
Work with vendors and suppliers to obtain supplies and equipment, including items which are of critical importance, complex, or difficult to acquire
Regularly research and develop new sources of supply and/or recommend possible substitute materials and/or suppliers
Adhere to established policies and procedures and buy at best price consistent with required quality, quantity, and availability
Maintain a preferred vendor list for key services and materials
Negotiate contracts with vendors
Negotiate prices with suppliers
Advise Estimators and Sales personnel of any supply price changes to ensure that proper charges are entered on job records. Maintain system pricing and discount terms and allowances
Manage vendor and supplier agreements
Complete customer Request for Quotations/Proposals (RFQs/RFPs), perform price and cost analysis, and issue and manage purchase orders
Assesses current material availability; reasonably predict future availability based on the market, delivery systems, and other variables.
Ensure quality of procured items and addresses problems when they arise
Work with Quality personnel, management, customers, and vendors to identify defective or unacceptable goods or services; determine source of responsibility and initiate required corrective action
Negotiate and recommend appropriate settlement for defective shipments or other errors or delays
Survey and stay abreast of paper market conditions alerting management to trends and changes
Get bids from multiple suppliers when possible
Complete and execute purchase orders and follow up as needed.
Prepare and process purchase orders and requisitions for materials, supplies, equipment and outside services
Track and manage supplier deliveries, coordinate and communicate deliveries
Investigate and resolve discrepancies on pricing, terms and conditions, and other aspects of vendor orders
Process receiving reports and invoices. Authorize invoice payment ensuring the invoicing of accounts is carried out on a timely basis reflecting accurately the agreed charges for products and services provided
Monitor and maintain appropriate inventory
Develop relationships with external resources for overflow outsourcing of key operations
Maintain records of goods ordered and received