Part-Time Procurement Specialist (Biotechnology)- 20 hrs per week

PharmaEssentia U.•Bedford, MA

2d•Onsite

About The Position

The Part-Time Procurement Specialist is responsible for sourcing, purchasing, and vendor management of goods and services that support research, development, and operational activities. This role ensures cost-effective purchasing while maintaining compliance with internal policies, quality standards, and regulatory requirements.

Requirements

Bachelor’s degree in Supply Chain, Business, Life Sciences, or related field (or equivalent experience)
2+ years of procurement or purchasing experience, preferably in biotech, pharma, life sciences, or regulated industries
Familiarity with laboratory supplies, scientific equipment, or research services
Strong organizational, communication, and negotiation skills
Proficiency in ARIBA or procurement systems and Microsoft Excel

Nice To Haves

Prior experience/knowledge on ARIBA platform highly preferred
Experience in GMP, GLP, or GxP environments
Knowledge of supplier qualification and quality documentation
Experience working in early-stage or fast-growing biotech companies

Responsibilities

Procure & Purchasing Process purchase requisitions and issue purchase orders for laboratory supplies, equipment, consumables, and services, including administrative supplies and services
Source and evaluate vendors for scientific, technical, and operational needs
Obtain and compare quotes to ensure best value, quality, and delivery timelines
Track order status, deliveries, and resolve discrepancies or issues
Invoice Validation Support by reviewing and reconciling invoices
Maintain relationships with approved vendors and suppliers
Assist with supplier qualification and onboarding in compliance with quality and regulatory standards
Support contract reviews, renewals, and pricing negotiations
Monitor supplier performance and escalate risks as needed
Ensure purchasing activities comply with company SOPs, GMP/GLP/GxP requirements (as applicable), and financial controls
Maintain accurate procurement records, supplier performance, contract list, documentation, and audit-ready files
Support internal and external audits related to procurement activities
Partner with R&D, Quality, Finance, and Operations teams to forecast needs and align purchasing priorities
Assist with inventory management and demand planning for critical materials
Provide procurement reports and spend analysis as requested